In order to process payments you firstly need to create a Creditor’s Invoice. This is done in the Creditors > Job Creditors Invoices screen This screen is designed to display all of the current Creditors Invoices that have yet to be posted to the General Ledger. By clicking the Add button or typing A will place the […]
Cash Payment Process
The below diagram highlights all of the possible scenarios of processing payments and the various processes in Expedient that take place to do so. Note: The red Text boxes are Expedient Menu items that you need to use to perform the various functions. Cash Payment Scenarios 1. Receive Invoice, hardcopy or electronically from Creditor to […]
Creditors Overview
Debtors
Q: Customer has paid invoice twice, and a refund is required A: Step 1 Go To Debtors > Add-on / Write-Offs Enter Date and Client Code Leave Invoice No Blank In the Detail Lines Section enter the GL code for Contra/Suspense Account Department = 000 Enter amount as a MINUS that you wish to remit […]
Batch Send EOM Statements
The option allows you to send Statements to Debtors in a single batched process. This option is found in End of Month Reports > Batch Send EOM Statements. This option will appear where your site has the Batch Send functionality. Before emailing the statements run the Debtors Aged Trial Balance Summary Report from this screen […]
End of Month Statements
The option in End of Period Reports > Print Statements is used when you wish to run statements for customers as at the end of a particular month. In order to perform this, users must first run the End of Period Reports > Prepare Debtors, which prepares the statement amounts for each Debtor. Information in the […]
Statements (as at today)
This Statement option prints clients’ statements and the amount they owe as at the date of printing. The Statements (as at today) options is available with the Debtors folder. The below report selection criteria only allows users to enter: Trading AS (this will not be displayed if no Trading As is set up) Branch Code […]
Reinstate Cash Receipts
This function is used when a user has paid off an incorrect invoice in FULL or the customer has paid an invoice twice. Use this function in conjunction with the Banking > Cash Receipts – Debtors. The Reinstate Cash Receipts option is found in the Debtors folder. The screen prompts the user immediately for the […]
Posting Add On / Write Offs
This process posts the information to the General Ledger and the data in this screen will be cleared. This is option is found in the Debtors Menu.
Create a Debtor Add On/Write Off
An Add On is where a client has overpaid by a small amount and you wish to balance the general ledger. A Write off is where a customer has short paid by a small amount and you wish to stop sending them statements for the small amount and wish to balance the general ledger. A write-off […]
Posting Manual Invoices
This process posts the invoice information to the General Ledger and the data in the Manual Invoice screen will be cleared. This option is found in the Debtors folder
Manual Invoices
Expedient allows you to create invoices that are non-job related such as stationary, receiving rent from other tenants etc The Manual Invoice screen is found in the Debtors folder. By clicking the ADD button or typing A will place the cursor in the input screen in Add Mode. Field Name Description Validation Default Header […]
Posting Job Invoices
This process posts the invoice information to the General Ledger and the data in the Job Invoice screen will be cleared. This is found in Debtors > Post Invoices. To view this invoice after it has been posted, go to Enquiry Only >Debtors Invoices
Duty Breakdown
The Duty Breakdown will be shown on the Debtors Invoice under the following conditions: If System Option INVDUTYBRKDN is turned on If the Duty Charge Code has been entered on the Debtors Invoice The Duty Breakdown will include the following; Total Duty Total GST Other Charges Total Wet Total Dumping Duty Countervailing Duty Total Luxury […]
Auto-populate Duty Amount
If the EFT Receipt has not been received from Customs and the Duty Charge Code is entered in the Debtors Invoice, then the Total Amount will auto-populate based on the following conditions: Entry Status = CLEAR, ATD FINALISED or FINALISED EDI Status is not W (Withdrawn) or P (Prelodge) Owner EFT = NO If the […]
Send Debtor Invoices by EDI
Invoices can be sent to the Debtor as a CSV file which can be uploaded into the Debtor’s systems. Set the Debtor to receive invoices by EDI in the Customer Masterfile Debtor tab. The toolbar button Send EDI Invoice will then appear. Select this button to generate the CSV file and email to selected email […]
Printing Options
Print Invoice Attachment This is set within the Debtors Tab in the Customer Masterfile. This allows invoices to be printed with an attachment page if the number of Containers Numbers or Order Numbers cannot fit on the Invoice Print. The limit is 9 Containers / Orders. If the System Option POSTINVONPRT is turned on, then […]
Print a Debtors Invoice
Once you are ready to save the invoice, you can do so by Clicking OK or Pressing Enter. You can print the invoice via the Print toolbar button Sample Invoice print OPlease note: Once you have printed the Invoice you cannot update or delete the Invoice. If you wish to make a change or […]
All-In Charges
Invoices can be set to print an all-inclusive charge on Export Invoices. For example, a debtor can receive an invoice for an export job where all the individual charge lines are summed and displayed against a single freight charge. All-In Charges Set Up Update the Client Masterfile, Debtor tab. Set the Export All-In Charges (non […]
Creating a Job Invoice
The purpose of creating Job Invoices is to bill your client’s money for which you have supplied services to them. Some of these items will be that of passing on a direct cost like Customs Duty or direct profit such as Agency and Attendance. You can create an invoice for the Job from the Job […]
Accounting – Overview
Costing Exchange Rates
Specific Landed Costing Exchange Rates can be stored for your clients that may be different to the Customs Exchange Rates and used in the Landed Costings. When a new Landed Costing is generated for the client Expedient will check this screen to see if there is an Exchange Rate stored that matches the Client, Currency […]
Release 28/04/16 – Landed Costing – Costing Exchange Rates, Landed Costing Notes
This release provides a new screen in the Landed Costing folder – Costing Exchange Rates. This screen will display the overseas currency within an Entry date range used for the selected Client. This screen can store special exchange rates for your Client that may be different to the stored Customs Exchange rates. When a new Landed […]
Release – NZ Customs – TSW
This release provides a change to the way Expedient communicates with NZ Customs. Expedient will now communicate directly to the Trade Single Window (TSW) Web Service, rather than through B2B (EC Networks). There is no change to the way users add and submit entries to NZ Customs within the Expedient screens. This is a change […]
Release 28/04/16 – Enquiry Only – Import Jobs Enquiry – Completed Jobs
This release includes an update to the Import Jobs Enquiry screen in the Enquiry Only module. The Completed Jobs tick box is now defaulted unticked so your searches will include completed jobs unless you specify otherwise by ticking the option.
Release 28/04/16 – Corporate Interface (AU) – New Automatic Forwarding Triggers
This release includes new triggers to automatically forward documentation to your global documents systems. The Administration > Corporate Interface > Outbound > Autoforward Documentation screen has been updated to allow the AU Customs Declaration to be forwarded on Date of Lodgement rather than ATD, and the EFT Receipt can be forwarded at ATD as well as, or […]
Release 28/04/16 – User Configured Automatic Reports – Milestones
This release provides the ability to add Milestone dates to the output of the User Configured Automatic Reports e.g. Job Completed Date and Time. In the Set up screen in the Output tab, the zoom in the Column now includes Milestones Select the Milestone you want to add to the report or type ‘Milestone<milestone code>’ […]
Release 28/04/16 – User Configured Automatic Reports – Own Forwarder, Own Broker options
This provides an update to the User Configured reports for Import Jobs. The following additional options have been updated Report only OWN Forwarder jobs – this will find all Jobs on a Consol where you are not the Broker Report Brokerage only jobs – this will find all Jobs where you are the Broker and […]
Release 28/04/16 – Acccounting – Batch Send EOM Statements
This release provides an update to the Batch Send of EOM Statements to allow you to change the ‘sent from’ email address and the email address that receives the exception report. The email addresses will continue to default from your Branch Masterfile but they can be updated in this screen before you run the batch […]
Release 28/04/16 – Workflow – Customer Service Operator added to Enquiry screen
This release provides an update to the Enquiry (F7) screen in Import Job Workflow to allow search on the Customer Service Operator. This is stored in the Configuration screen in the Customer Masterfile for the Client. The query will find all the Jobs matching the search criteria including the Customer Service Operator.
Release 28/04/16 – User Configured Automatic Reports – new columns in Import Job reports
This release provides more columns to select in your Automatic User Configured Import Jobs report outputs. The following columns will print the information from the Container Details tab of the Import Job Registration screen Container Storage Container Available Container Dehire Container Delivery Type Container Delivered Time Container Carrier EDI Request Sent Container Carrier EDI Request […]
Release 28/04/16 – Automatic Reports – CONSJOB01
This release provides an update to the Automatic Report CONSJOB01 – Consignment Status Report to show the Flight Number instead of ‘”AIR” in the VESSEL/AIRCRAFT column for AIR Import Consols.
Release 28/04/16 – NZ Customs – Entry Line Analysis Report
This release provides a new Jobs Report – Entry Line Analysis. This CSV report lists jobs and their associated tariffs with full tariff details and values that appear on Entry prints. Sample output
Bulk upload of CP Answers
You can upload the answers to CP questions for multiple parts in Job by using the using the Load CP Answers option in the Supplier Invoice screen. This screen allows you to load a CSV file of CP Answers and Permit information into Expedient to update the Part Masterfile and the Client Document Register. This […]
Release 28/04/16 – AU Customs – Load CP Answers
This release provides the ability to upload answers to CP Questions, including Permit information, from a CSV file. The Unanswered CPs report is now available in a CSV format. The report had additional columns Permit Required – this will display ‘YES’ if a Permit is required for the CP Question Permit Number – left blank Permit […]
Load Shipper’s Invoice File (AU)
You are able to load a CSV file from your desktop directly into the Shipper’s Invoice screen. To use this feature click ADD and then enter the job number. Once you are in the Invoice No field you can click on the button that appears on the lower area of the screen. The format for […]
Release 28/04/16 – Exports (AU) – Load Shipper’s Invoice from file
This release allows you are able to load a CSV file from your desktop directly into the Shipper’s Invoice screen. To use this feature click ADD and then enter the job number. Once you are in the Invoice No field you can click on the button that appears on the lower area of the screen. […]
Dangerous Goods Declaration
The Goods Declaration will print information stored in the Dangerous Goods screen for the Job. The Dangerous Dec option is available from the Sea Export Job Registration screen Field Name Description Validation Default Job No Job Number the Dangerous Goods belong to Optional From Job Registration screen Passenger/Cargo Only Indicates if Dangerous Goods are assigned […]
Airline Statistics
This option will provide a view of pieces, weight, charge weight, freight and sundry charges for all Export Air Consols by Issuing Carrier. The report screen is available in the Air Export Forwarding folder where the site is IATA registered. The report can be filtered on departure date range, issuing carrier, origin, destination and country. […]
Print Manifest Summary
This option will provide a print or email of the summary Export Air Manifest for the consol number provided.
Print Manifest
This option will provide a print or email of the detailed Export Air Manifest for the consol number provided.
Create Airway Bill Bulk Bookings
This option allows fast registration of regularly scheduled consols e.g. if your client books a consol every Monday on the same flight. This option is available from the Air Export Forwarding folder. Field Name Description Validation Default Issued By This is the airline who issues the Master Airway Bill number Mandatory Blank Express This […]
Assign a specific AWB number to an Air Export Consol
If you have an AWB number that you must allocate to the next Air Export Consol, use the Add NAWB Number button in the NAWB Serial Maintenance screen to add the AWB number, then in the Air Serial Number Maintenance screen, click and click the AWB number row you need to assign to the next […]
Add NAWB Numbers
You can use the Add NAWB Numbers toolbar button in the NAWB Serial Number Maintenance screen to extend a range of AWB Serial Numbers, add a new range of AWB numbers or add separate AWB numbers as advised by the airline. Field Name Description Validation Default Air Code This is the 2 letter airline […]
NAWB Serial Number Maintenance
This screen displays which NAWB numbers are available for the Airline and shows the order they will be assigned. The order than the numbers will be assigned can be configured so that you can select to use a specific NAWB Number for the next Air Export Consol. For example, the above screenshot shows there are […]
Withdraw NAWB Number
If FWB or FHL messages have not already been sent to IATA this option will remove the Master Airway Bill number from the Neutral Airway Bill. This number will be saved and assigned to the next Neutral Airway Bill. This option is available in the Air Export Consol Registration screen.
Create Multiple Copies of a Consol
This option will allow you to copy details from the Direct or Consol Master in the Export Air Consol Registration screen and make multiple copies. The new consols will be assigned to your department. Specify the issuing airline, normal or express master bill numbers, origin and destination so Expedient can assign the appropriate Master Airway Bill numbers. The option […]
Copy NAWB with House Bills
This option will copy the Direct or Consol Master on the screen and the information from it’s associated house bills. The following information will be copied over to the new Neutral Airway Bill: Job type Agent Department Origin Routing (via Codes) Destination All other information in the new Neutral Airway Bill will need to be […]
Get NAWB Number
This option provides the next available Master Airway Bill number for the Issuing Airline. An Express Master Airway Bill number will be assigned if the Neutral Airway Bill is designated as Express. The option is available from the Option menu in the Export Air Consol Registration screen.
NAWB Amendment
This option, available from Print menu in the Export Air Consol Registration screen, allows a Neutral Airway Bill document to be amended and printed after the Original has been printed so that details such as addresses can to be amended e.g. for Letter of Credit purposes. The Amendment screen is very similar to the Consol Registration screen except […]