Create a Debtor Add On/Write Off

An Add On is where a client has overpaid by a small amount and you wish to balance the general ledger. A Write off is where a customer has short paid by a small amount and you wish to stop sending them statements for the small amount and wish to balance the general ledger. A write-off is also used to clear of a customer’s bad debt, in which for some reason the customer has not and will not pay.

This screen is found in the Debtors folder.

By clicking the ADD button or typing A will place the cursor in the input screen in Add Mode.

Field Name	Description	Validation	Default
Header
Date	This is the Add On / Write Off date. This must be a date in the past or today.	Mandatory		Today’s Date
Client	This is the company in which you will be Creating the Add On / Write Off. Clicking on the will bring up a lookup from the customer master file (Where Debtor is selected)	Mandatory		Blank
Invoice No	Enter the invoice number in which you wish to Add On / Write Off. Clicking on the will bring up a lookup of the invoices raised against the client.	Mandatory		Blank
Client	This is the company in which you will be Creating the Add On / Write Off. Clicking on the will bring up a lookup from the customer master file (Where Debtor is selected)	Mandatory		Blank
Orig Amount	Enter the Original Invoice Amount. This value will display if the invoice number is entered	N/A		Drawn from Invoice Number
Balance	This is the balance outstanding based off the original amount and the amount against the General Ledger	N/A		Drawn from Invoice Number
Description	Enter the description of what function you are performing	Optional		Blank
Detail
Code	Enter the description of what function you are performing	Optional		Blank
Code	This is the Charge Code. This field has a lookup facility which looks up the Alpha Charge Codes Masterfile in the Administration Menu.	Mandatory		Blank
Department	This is department in which the money will be posted against. This field has a lookup.	Mandatory		Blank
Amount	This is the amount of the line item you wish to Add On / Write Off	Mandatory		Blank
CODE	This is the Charge Code. This field has a lookup facility which looks up the Alpha Charge Codes Masterfile in the Administration Menu.	Mandatory		Null
Dept	This is department in which the money will be posted against. This field has a lookup.	N/A		Null
Amount	This is the amount of the line item on the invoice	Mandatory		Null

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Create a Debtor Add On/Write Off