Expedient allows you to create invoices that are non-job related such as stationary, receiving rent from other tenants etc
The Manual Invoice screen is found in the Debtors folder.
By clicking the ADD button or typing A will place the cursor in the input screen in Add Mode.
|
Field Name |
Description |
Validation |
Default |
|
Header |
|||
|
Invoice Date |
This is the invoice date |
Mandatory |
Today |
|
Bill To |
This is the company in which you will be billing the invoice to. Clicking on the |
Mandatory |
Blank |
|
Cust. Reference |
This is the Customers’ Reference Number |
Optional |
Blank |
|
Our Reference |
This is an internal reference number. NOTE: This field does not allow spaces as it causes issues with Printing. This field also does not allow special characters. It only accepts Alphanumeric. |
Mandatory |
Blank |
|
Invoice Type |
This is the Type of the Invoice. Read Only field. |
Mandatory |
Disbursement |
|
Due Date |
This is the Due Date of the Invoice. This Date is calculated from the Customers’ Final Invoice Terms |
Mandatory |
Blank |
|
Department |
This is the Department in which the Invoice will be assigned to. This defaults to 000 |
Mandatory |
Blank |
|
Currency/Exc. Rate |
This is the Currency of the Invoice. This defaults to your country’s Currency. |
Mandatory |
Blank |
|
Invoice No |
This is the Number generated by Expedient upon successful add of an invoice |
N/A |
N/A |
|
Printed |
This is set to Y when an invoice is printed or emailed. Invoices would only be posted if this is set to yes. |
N/A |
N/A |
|
Detail |
|||
|
Code |
This is the Charge Code. This field has a lookup facility which looks up the Alpha Charge Codes Masterfile in the Administration Menu. Please Note: As Manual Invoices are Non Job Related, any Charge Code with a General Ledger Code that is a Disbursement Liability will not be allowed to be used. |
Mandatory |
Null |
|
GL |
This is the General Ledger Code |
N/A |
Null |
|
Dept |
This is department in which the money will be posted against. This field has a lookup.
|
N/A |
Null |
|
Local Amount |
This is the amount of the line item on the invoice |
Mandatory |
Null |
|
GST |
This is accessible when the “GST On” is checked, AND the Charge Code has a GST Percentage > 0 in the Alpha Codes Screen in the Administration Menu. See below:
|
N/A |
|
will bring up a lookup from the customer master file (Where Debtor is selected)
Security is restricted in this screen to prevent update and deletion of printed Manual Invoices. See a Superuser for details.
Saving and Printing Manual Invoices
Once you are ready to save the invoice, you can do so by Clicking OK or Pressing Enter.
You now can print the invoice via the Print Icon in the toolbar.
Once you have selected the Print option you will be presented with a processing page for a few seconds. Below is a copy of an example invoice print:
Please note: The word Tax will appear only if there is an amount of GST on the invoice.
Please note: The terms will print if this is set against the Customer