You are able to load a CSV file from your desktop directly into the Shipper’s Invoice screen. To use this feature click ADD and then enter the job number. Once you are in the Invoice No field you can click on the button that appears on the lower area of the screen. The format for […]
Export Sea
The Export Forwarding Function allows users to register Shipments and Report Cargo Automation
Dangerous Goods Declaration
The Goods Declaration will print information stored in the Dangerous Goods screen for the Job. The Dangerous Dec option is available from the Sea Export Job Registration screen Field Name Description Validation Default Job No Job Number the Dangerous Goods belong to Optional From Job Registration screen Passenger/Cargo Only Indicates if Dangerous Goods are assigned […]
Bill of Exchange
The Bill of Exchange is a free text document which is not linked to a job number. This document can be generated from Sea Export Forwarding > Add Bill of Exchange. Please note that the city in the top right corner is linked the state for your branch. The document will default to display the main […]
Container Weight Declaration
The Container Weight Declaration is a document that states the weight of the container and its contents. The Container Weight Declarations can be produced from the Sea Consol Registration screen using the Options menu, and from the Job Registration screen in the Notifications menu. It will pre-populate the Container Number details that have been added […]
Export Cartage Docket
The Export Cartage Dockets can be generated via the Job Registration Screen or via the Sea/Air Export Forwarding Menu from the Main Menu. The Export Cartage Dockets screen allows users to print Air/LCL/FCL Dockets. See below the FCL job class screen: Field Name Description Validation Default Job Number This is Expedient’s internal reference Mandatory […]
Export Consignees
The Export Consignees Masterfile is found in the Sea/Air Export Forwarding folder and holds the contact and address details. This screen can also be accessed from the Option menu in the Customer Masterfile
PRA Error Messages (AU)
ERA0012 Rejection Message Lloyds number not defined Error Location Loading Terminal Causes Your PRA has been submitted to the incorrect loading terminal. How to Correct Check the vessel schedule in 1-Stop Gateway or with the shipping line. Confirm that you have selected the correct terminal for this vessel. If not, correct the Loading Terminal Code […]
Creating a PRA (AU)
Once users have completed the Export Job Registration Creation process, and all of the data is saved that you require, users can CREATE & SUBMIT an ELECTRONIC PRE-RECEIVAL ADVICE (PRA) to the relevant Depot (via 1-Stop). The Export Receival Advice is a detailed paper-based description of a container prepared by an exporter, forwarder, packer, or […]
Creating Export Parts (AU)
Export Parts can be added directly into the Export Parts Masterfile if they are Export Parts only, or added into the Parts Masterfile within the Customs menu if the Part is for Import and Export. Parts can also be classified and added to Expedient as the Parts are saved to the Shipper Invoice. Adding Export […]
Creating an Export TLF (AU)
TLFs are used as short codes for the AHECC. This allows users to save time in data entry and when changing TLF information. This screen is accessed via the Sea or Air Export Forwarding > CMR Functions > Export TLF Masterfile Field Name Description Validation Default Export TLF This is the Tariff Line File. This […]
Exporters Declaration
If the Exporter requires you to perform the export document printing function then the Exporter’s Declaration information is required in order to print the Commercial Invoice Document. This screen is accessed from the Exporters Declaration tool bar button in the Shipper Invoice screen. These details are used on the Commercial Invoice, which can be […]
Email Shipper’s Invoice into Expedient
You can email the Shipper’s Invoice to Expedient using a standard CSV file format. Email the CSV File to: shipinv@<yourdomain>.com.au. Once this is loaded you will be able to view the Downloaded invoices by clicking the lookup within the Invoice number field. The format for the CSV is Column Format Mandatory/Optional/Conditional Client Code char(10) Mandatory Invoice […]
Load Multiple Shipper Invoices from File
You are able to load a CSV file or a text file from your desktop directly into Expedient using the Sundry > Down Load Date Files > Load Export Invoice File (AU) or Down Load Data Files >Load Export Invoice File (NZ) feature. This option allows you to load a file that contains more than […]
Load Shipper’s Invoice File (NZ)
You are able to load a CSV file or a text file from your desktop directly into the Shipper Invoice screen as long as the data conforms to the required format documented below. To use this feature: Add the Shipper Invoice and then enter the job number. Once you are in the Invoice No field […]
Classify Parts for Export (AU)
If you have added parts to the Shipper Invoice that have not been classified before then you can click the Classify tool bar button when you have saved the Shipper’s Invoice. Click on to complete the classification. Once you have entered the relevant information click OK to save the classification. Use to view any other […]
Creating a Shipper’s Invoice (AU)
After you have created a job, you can create a Shipper’s Invoice. Expedient allows user to create a Shipper’s Invoice from the Export Job Registration Screens. This is used in the EDN Creation of Commodity Lines process. This can be performed in 2 ways. The first method is directly from the Export Job Registration Screen. […]
Creating an ESM (AU)
Export Sub Manifest (ESM) can be created from the Consol Registration Screen via the Options Menu or by using the toolbar button in the Air and Sea Export Consol Registration screens. The ESM screen can also be accessed from Air or Sea Export Forwarding > CMR Functions > ESM Entry Screen. The ESMs can be […]
IDL Master Email Addresses
This screen stores the email addresses that receive IDL notifications from AU Customs. The screen is accessed from either Air or Sea Export Forwarding > CMR Functions > IDL Master Email Addresses The Recipient email address can be set for Department and Transport Mode i.e. Queensland Export Air and Sea IDL messages can be forwarded […]
Idle Messages (AU)
This screen display messages from AU Customs where the Customs Authority Number has been deemed idle. The IDL Message screen is accessed from Air or Sea Export Forwarding > CMR Functions > IDL View Screen Update the message from Customs with the Reason for the IDL. Field Name Description Validation Default Date This is the […]
Creating an EDN (AU)
Export Declaration Number (EDN) can be created from the Export Sea and Air Job Registration Screen via the EDN toolbar button, from the Air or Sea Export Forwarding > CMR Functions > EDN screen, or from the Pick List screen where your site uses the Bond Warehouse module. Field Name Description Validation Default EDN Entry Tab […]
ISF Form
The ISF Form is used for any Export Shipments to the U.S. The form is available from the Options menu in Export Sea Job Registration. This form outlines the mandatory requirements to file the ISF Form with their U.S Agent. The ISF Form Link (Options Menu) is enabled if the Via Port or Destination Port […]
Certificate of Origin
The Certificate of Origin and the Dangerous Goods can be printed from the Export Sea Job Registration screen using the Options menu. The document uses the following rules: Print the number of Pkgs from the Export Sea Job screen Print all lines of Goods, Gross Wgt and Volume from the Goods Tab Print all lines […]
Interim Receipt
The Interim Receipt uses the same FCL / LCL rules as the Bill of Lading. The Interim Receipt can be printed from the Export Sea Job Registration screen using the toolbar button, Print I.R. or from the Options menu. AU Only The user will be given the option to print the Permits from the EDN […]
Forwarding Instructions
The Forwarding Instruction uses the same FCL / LCL printing rules as the Bill of Lading. The Forwarding Instruction can be printed from the Export Sea Job Registration screen using the toolbar button Print F.I. or from the Options menu. Expedient allows users to print a Shipper or Agent to Agent version of the Forwarding […]
Bill of Lading
The items on the Bill of Lading print are determined by the Job Type. The Bill of Lading can be printed from the Print B/L toolbar button and the Print option in the Export Sea Job Registration screen. FCL Prints all lines on the Goods Description field from the Goods Tab Prints the first line […]
Sub House Bills
Expedient allows for Sub House Bills to be entered and printed. The option, Enter Sub House Bills, is available from the Options menu in the Export Sea Job Registration screen. The normal process of adding a job is required with some variations. In the Description of Goods field type in “As per Sub Houses”. Once […]
Bulk Copy Job
This option allows multiple copies to be made of the house bill currently on the screen. The option is available from the Export Sea Job Registration screen. Once the below Bulk Copy Job is executed, the number of Jobs copied are shown in the Export Sea Job Registration. Field Name Description Validation Default Jobs to […]
Load Containers from File
You are able to load a CSV file from your desktop directly into the Container Details tab in the Job Registrations screens, as long as the data conforms to the required format documented below. To use this feature: Register the Job and click on the button that appears at the bottom of the Container Details […]
Update Consol
This option, available in the Export Sea Job and Export Air Registration screen, allows the Job to be linked to a Consol or moved to an alternative Consol. Select the ALTER Consol button at the bottom of the screen to access the Consol No field and enter the Consol Number to link the job to, […]
Creating an Export Sea Job
When it is time for you to create a forwarding shipment, you can either enter this screen via the Consol Screen via the View House Bill Details button (see above) providing you have a consol selected, or from the Main Menu select Export Sea Forwarding – Job Registration By clicking the button or typing A […]
View Consol Containers
Once users have created jobs with containers against the Consol, this screen looks up all unique containers across all jobs for that consol for viewing. This screen is available from the Options menu in the Export Sea Consol Registration screen.
Copy Consol with House Bills
This option will copy the Consol on the screen and the information from its associated house bills. The following information will be copied over to the new Consol: Agent Department Vessel Code Prep/Collect Depot/Wharf S/Line-Co.Lo Origin Routing (via Codes) Destination Tranship? The following Consol information will be defaulted: Date of Registration = today Vessel code […]
Consol Notes
View, add and update notes for the Consol using the toolbar button Consol Notes or from the Options menu in the Consol Registration screen. A count of the Consol Notes is visible on the Consol Registration screen. Consol Notes can also be accessed from Jobs on the Consol.
Creating an Export Sea Consol
onsols are creating when you are acting as the forwarder and are consolidating the shipment. Access the Consol Registration screen through the Sea Export Forwarding > Sea Export Consol Registration menu 1 consol can have many jobs or house bills, and jobs can have many containers. See below diagram: By clicking the button or typing […]
Export Sea Overview
Consol, Job, Customs (ESM, EDN), PRA and Export Cartage Docket Process
Reset Options
The Reset options available in the Supplier’s Invoice screen and in the Shipper’s Invoice screen allow various information shown against the Parts in the Lines tab to be quickly updated. These options are useful where unclassified parts exist in the Invoice which have been subsequently added to the Parts Masterfile and needs to be updated to […]
Entering Customs Quantities
Customs may require additional quantities information based on the tariff. The Invoice Overview screen will indicate where additional information is required. Use the button in Update mode in the Lines tab to enter the values directly into the Customs Qty column against each invoice line Or click on the toolbar button and complete the final column […]
Missing Documents Notification
The Missing Documents Notification, available from the Notifications menu in the Job Registration screens draws information from the Document Screen which is accessible from the Options menu in the Job Registration screen. Based off the information in the Document Screen, the Missing Documents Notification prints any Document that has a required Tick and does not […]
Events
This option, available from the Toolbar and from the Options menu in Job and Consol Registration screens provides the history of the Job or Consol in date descending order. Click to manually insert new events can be added in this screen. Field Name Description Validation Default Event Type This describes the event type. Use […]
Find Jobs by Client Reference Number
The option available from the Options menu in Job Registration screens allow you to search by Client Reference Number. The client reference must have been added against a job number in the Add/View Client Reference Numbers screen. The Cust Code field is optional. If you have only the client reference number this option can be […]
Client Reference Numbers
The option Add/View Client Reference Numbers allows the addition and update of client reference numbers to a Job. This is available from the Options menu in the Job Registration screen. Any client reference numbers entered in this screen can be searched for in the option from the Options menu, Find Jobs by Client Reference Number
Job Financials
The Job Financial Screen, available from the Job Financials menu, Charges menu in Job Registration screens, allows users to view all financial transactions of a job. The screen displays Billing Information, Creditors Invoices, Direct Cheques, and Journal (Profit) information. Once you have selected a Job you will be presented with the following screen. See below: […]
Document Screen
This screen is available from the options menu in Import Job Registration. The screen allows users to select which Documents are required to complete the Job and of those documents which have been received. The Date and User fields are automatically populated with the User and today’s date when Documents are ticked as Received or […]
Copy Job
Once users have completed the Job Registration Creation process, the copy job function can be utilised. This is selected via the Options Toolbar – More Options – Copy Job. This copies all of the job information to a new Job Number, excluding any Notes, Container, Attachments, and Charges except where the Job Type is LCL/FAK […]
Attaching Documents
Expedient allows users to attach any document type including Emails via the Doc’s button on the Job Registration Screen: Once a user clicks on the Doc’s button a Windows Explorer window will display and default to the PRIVATE Directory for that Job. Documents in the PRIVATE directory are not viewable by Customers via the Web […]
Update Delivery Date
Expedient allows users to batch update Jobs to add the Delivery Date. The below screen allows many jobs to be updated at the same time. The Update Delivery Dates screen can be found in Customs Clearance/Tariff Class and in Sea Export Forwarding. Delivery Dates can be supplied for Air, LCL and FCL jobs. Individual containers […]
Job Notes
Once you have created a job, you can add various Notes to the Job. This is available once a job is selected or created. Use the Notes toolbar button or open the Notes screen through the Job Notes/References option Notes are made up of: Job Notes – Prints on the Job Sheet, and pops up […]
Configuring Pop up Notes
Expedient allows users to configure what type of notes to pop up at a customer level. The following pop up notes can be configured via the Customer Masterfile Configuration Tab Import Job Registration: Delivery Notes – each time a user clicks on the Delivery Tab in Add/Update mode the Customer’s Delivery Notes will pop up Job […]
Forwarding Reports
There are a number of reports that can be run for Import Consols and Jobs, and Export Consols and Jobs Master Forwarding Reports This option is available within Air Import Forwarding > Freight Forwarding Reports and Sea Import Forwarding > Freight Forwarding Reports. This screen allows users to choose from a number of different reports. These reports […]
Sending Manifest EDI to Overseas Agents
Manifest EDI can be sent from Expedient to the Overseas Agent if the details have been set up in the Agent Mapping screen. The Manifest can be sent automatically or manually. Automatic Sending Expedient will run a regular check (usually every ten minutes) to see if any manifests are ready to be sent based on […]