In this release, we are introducing a new reversal process for Payments and Receipts. This update aims to reduce the manual work currently required to reverse transactions while also enhancing the useful information available in these screens. The reversal button will be available in the following screens: Payments Enquiry (Finance -> Banking -> Enquiry -> […]
Debtors
The Debtors module allows users to invoice and monitor debtors invoicing and their payments
Debtors
Q: Customer has paid invoice twice, and a refund is required A: Step 1 Go To Debtors > Add-on / Write-Offs Enter Date and Client Code Leave Invoice No Blank In the Detail Lines Section enter the GL code for Contra/Suspense Account Department = 000 Enter amount as a MINUS that you wish to remit […]
Batch Send EOM Statements
The option allows you to send Statements to Debtors in a single batched process. This option is found in End of Month Reports > Batch Send EOM Statements. This option will appear where your site has the Batch Send functionality. Before emailing the statements run the Debtors Aged Trial Balance Summary Report from this screen […]
End of Month Statements
The option in End of Period Reports > Print Statements is used when you wish to run statements for customers as at the end of a particular month. In order to perform this, users must first run the End of Period Reports > Prepare Debtors, which prepares the statement amounts for each Debtor. Information in the […]
Statements (as at today)
This Statement option prints clients’ statements and the amount they owe as at the date of printing. The Statements (as at today) options is available with the Debtors folder. The below report selection criteria only allows users to enter: Trading AS (this will not be displayed if no Trading As is set up) Branch Code […]
Reinstate Cash Receipts
This function is used when a user has paid off an incorrect invoice in FULL or the customer has paid an invoice twice. Use this function in conjunction with the Banking > Cash Receipts – Debtors. The Reinstate Cash Receipts option is found in the Debtors folder. The screen prompts the user immediately for the […]
Posting Add On / Write Offs
This process posts the information to the General Ledger and the data in this screen will be cleared. This is option is found in the Debtors Menu.
Create a Debtor Add On/Write Off
An Add On is where a client has overpaid by a small amount and you wish to balance the general ledger. A Write off is where a customer has short paid by a small amount and you wish to stop sending them statements for the small amount and wish to balance the general ledger. A write-off […]
Posting Manual Invoices
This process posts the invoice information to the General Ledger and the data in the Manual Invoice screen will be cleared. This option is found in the Debtors folder
Manual Invoices
Expedient allows you to create invoices that are non-job related such as stationary, receiving rent from other tenants etc The Manual Invoice screen is found in the Debtors folder. By clicking the ADD button or typing A will place the cursor in the input screen in Add Mode. Field Name Description Validation Default Header […]
Posting Job Invoices
This process posts the invoice information to the General Ledger and the data in the Job Invoice screen will be cleared. This is found in Debtors > Post Invoices. To view this invoice after it has been posted, go to Enquiry Only >Debtors Invoices
Duty Breakdown
The Duty Breakdown will be shown on the Debtors Invoice under the following conditions: If System Option INVDUTYBRKDN is turned on If the Duty Charge Code has been entered on the Debtors Invoice The Duty Breakdown will include the following; Total Duty Total GST Other Charges Total Wet Total Dumping Duty Countervailing Duty Total Luxury […]
Auto-populate Duty Amount
If the EFT Receipt has not been received from Customs and the Duty Charge Code is entered in the Debtors Invoice, then the Total Amount will auto-populate based on the following conditions: Entry Status = CLEAR, ATD FINALISED or FINALISED EDI Status is not W (Withdrawn) or P (Prelodge) Owner EFT = NO If the […]
Send Debtor Invoices by EDI
Invoices can be sent to the Debtor as a CSV file which can be uploaded into the Debtor’s systems. Set the Debtor to receive invoices by EDI in the Customer Masterfile Debtor tab. The toolbar button Send EDI Invoice will then appear. Select this button to generate the CSV file and email to selected email […]
Printing Options
Print Invoice Attachment This is set within the Debtors Tab in the Customer Masterfile. This allows invoices to be printed with an attachment page if the number of Containers Numbers or Order Numbers cannot fit on the Invoice Print. The limit is 9 Containers / Orders. If the System Option POSTINVONPRT is turned on, then […]
Print a Debtors Invoice
Once you are ready to save the invoice, you can do so by Clicking OK or Pressing Enter. You can print the invoice via the Print toolbar button Sample Invoice print OPlease note: Once you have printed the Invoice you cannot update or delete the Invoice. If you wish to make a change or […]
All-In Charges
Invoices can be set to print an all-inclusive charge on Export Invoices. For example, a debtor can receive an invoice for an export job where all the individual charge lines are summed and displayed against a single freight charge. All-In Charges Set Up Update the Client Masterfile, Debtor tab. Set the Export All-In Charges (non […]
Creating a Job Invoice
The purpose of creating Job Invoices is to bill your client’s money for which you have supplied services to them. Some of these items will be that of passing on a direct cost like Customs Duty or direct profit such as Agency and Attendance. You can create an invoice for the Job from the Job […]
Debtors Invoice EDI
Invoices can be sent to the Debtor as a CSV file which can be uploaded into the Debtor’s system. Set the Debtor to receive invoices by EDI in the Administration > Customer Masterfile Debtor tab. The toolbar button will then appear in the Debtors > Invoice screen and from the Job Invoice screen as a […]