You are able to load a CSV file from your desktop directly into the Shipper’s Invoice screen. To use this feature click ADD and then enter the job number. Once you are in the Invoice No field you can click on the button that appears on the lower area of the screen. The format for […]
Export Air
The Export Forwarding Function allows users to register Consols, Shipments, Report EDNs and ESMs to AU Customs, and Export Entries to NZ Customs, send FWB and FHL Messages along with preparing Neutral Air Way Bills
Airline Statistics
This option will provide a view of pieces, weight, charge weight, freight and sundry charges for all Export Air Consols by Issuing Carrier. The report screen is available in the Air Export Forwarding folder where the site is IATA registered. The report can be filtered on departure date range, issuing carrier, origin, destination and country. […]
Print Manifest Summary
This option will provide a print or email of the summary Export Air Manifest for the consol number provided.
Print Manifest
This option will provide a print or email of the detailed Export Air Manifest for the consol number provided.
Create Airway Bill Bulk Bookings
This option allows fast registration of regularly scheduled consols e.g. if your client books a consol every Monday on the same flight. This option is available from the Air Export Forwarding folder. Field Name Description Validation Default Issued By This is the airline who issues the Master Airway Bill number Mandatory Blank Express This […]
Assign a specific AWB number to an Air Export Consol
If you have an AWB number that you must allocate to the next Air Export Consol, use the Add NAWB Number button in the NAWB Serial Maintenance screen to add the AWB number, then in the Air Serial Number Maintenance screen, click and click the AWB number row you need to assign to the next […]
Add NAWB Numbers
You can use the Add NAWB Numbers toolbar button in the NAWB Serial Number Maintenance screen to extend a range of AWB Serial Numbers, add a new range of AWB numbers or add separate AWB numbers as advised by the airline. Field Name Description Validation Default Air Code This is the 2 letter airline […]
NAWB Serial Number Maintenance
This screen displays which NAWB numbers are available for the Airline and shows the order they will be assigned. The order than the numbers will be assigned can be configured so that you can select to use a specific NAWB Number for the next Air Export Consol. For example, the above screenshot shows there are […]
Withdraw NAWB Number
If FWB or FHL messages have not already been sent to IATA this option will remove the Master Airway Bill number from the Neutral Airway Bill. This number will be saved and assigned to the next Neutral Airway Bill. This option is available in the Air Export Consol Registration screen.
Create Multiple Copies of a Consol
This option will allow you to copy details from the Direct or Consol Master in the Export Air Consol Registration screen and make multiple copies. The new consols will be assigned to your department. Specify the issuing airline, normal or express master bill numbers, origin and destination so Expedient can assign the appropriate Master Airway Bill numbers. The option […]
Copy NAWB with House Bills
This option will copy the Direct or Consol Master on the screen and the information from it’s associated house bills. The following information will be copied over to the new Neutral Airway Bill: Job type Agent Department Origin Routing (via Codes) Destination All other information in the new Neutral Airway Bill will need to be […]
Get NAWB Number
This option provides the next available Master Airway Bill number for the Issuing Airline. An Express Master Airway Bill number will be assigned if the Neutral Airway Bill is designated as Express. The option is available from the Option menu in the Export Air Consol Registration screen.
NAWB Amendment
This option, available from Print menu in the Export Air Consol Registration screen, allows a Neutral Airway Bill document to be amended and printed after the Original has been printed so that details such as addresses can to be amended e.g. for Letter of Credit purposes. The Amendment screen is very similar to the Consol Registration screen except […]
NAWB Options
This option, available from the toolbar and from the Options menu in the Export Air Consol Registration screen opens the Neutral Airway Bill Options box. Depending on the Neutral type, i.e. Direct Master, Consol Master or Sub Master, and whether the Original Neutral Airway Bill has been printed different options will be available from this […]
Airline Message History
This Messaging option is available in the Direct Master and Consol Master views in the Export Air Consol Registration screen. This screen displays the history of FWB and FHL messages sent to CNN/IATA and the detailed error responses. If there have been no errors in the FWB and FHL messages no information will be displayed. […]
Link HAWB/Link House Bills
This option allows multiple Export House Bills to be quickly linked to a Export Consol. The option is available with Export Air (Link HAWB) and Export Sea (Link House Bills) Consol Registration screens. Field Name Description Validation Default HAWB/House Bill Enter the House Bill to be linked to the Consol. The House Bill must […]
Add IATA Costs
The Job/Consol Creditors screen can be used for any creditor that you owe money for. When accessed from the Options menu in the Air Export Consol Registration screen and the creditor is CASS IATA the Freight for the Consol will be apportioned to all the House Bills on the Master based on weight. To view the breakdown per […]
Create Export Air Jobs
To register new house bills use in the Air Export Consol Registration screen and click , or select Air Export Job Registration from the Air Export Forwarding folder in the main menu. To update existing House Bills use in the Consol Registration screen and click , or select Job Registration from the Air Export Forwarding […]
Neutral Air Way Bill Workflow
Air Export Consol Registration
From the Main Menu select Air Export Forwarding, Consol Registration function. This is performed when you are acting as the forwarder and are consolidating the shipment. 1 consol can have many jobs or house bills. See below diagram: By clicking the button or typing A will place the cursor in the input screen in Add […]
Export Air Forwarding Overview
Export Cartage Docket
The Export Cartage Dockets can be generated via the Job Registration Screen or via the Sea/Air Export Forwarding Menu from the Main Menu. The Export Cartage Dockets screen allows users to print Air/LCL/FCL Dockets. See below the FCL job class screen: Field Name Description Validation Default Job Number This is Expedient’s internal reference Mandatory […]
Export Consignees
The Export Consignees Masterfile is found in the Sea/Air Export Forwarding folder and holds the contact and address details. This screen can also be accessed from the Option menu in the Customer Masterfile
Creating Export Parts (AU)
Export Parts can be added directly into the Export Parts Masterfile if they are Export Parts only, or added into the Parts Masterfile within the Customs menu if the Part is for Import and Export. Parts can also be classified and added to Expedient as the Parts are saved to the Shipper Invoice. Adding Export […]
Creating an Export TLF (AU)
TLFs are used as short codes for the AHECC. This allows users to save time in data entry and when changing TLF information. This screen is accessed via the Sea or Air Export Forwarding > CMR Functions > Export TLF Masterfile Field Name Description Validation Default Export TLF This is the Tariff Line File. This […]
Exporters Declaration
If the Exporter requires you to perform the export document printing function then the Exporter’s Declaration information is required in order to print the Commercial Invoice Document. This screen is accessed from the Exporters Declaration tool bar button in the Shipper Invoice screen. These details are used on the Commercial Invoice, which can be […]
Email Shipper’s Invoice into Expedient
You can email the Shipper’s Invoice to Expedient using a standard CSV file format. Email the CSV File to: shipinv@<yourdomain>.com.au. Once this is loaded you will be able to view the Downloaded invoices by clicking the lookup within the Invoice number field. The format for the CSV is Column Format Mandatory/Optional/Conditional Client Code char(10) Mandatory Invoice […]
Load Multiple Shipper Invoices from File
You are able to load a CSV file or a text file from your desktop directly into Expedient using the Sundry > Down Load Date Files > Load Export Invoice File (AU) or Down Load Data Files >Load Export Invoice File (NZ) feature. This option allows you to load a file that contains more than […]
Load Shipper’s Invoice File (NZ)
You are able to load a CSV file or a text file from your desktop directly into the Shipper Invoice screen as long as the data conforms to the required format documented below. To use this feature: Add the Shipper Invoice and then enter the job number. Once you are in the Invoice No field […]
Classify Parts for Export (AU)
If you have added parts to the Shipper Invoice that have not been classified before then you can click the Classify tool bar button when you have saved the Shipper’s Invoice. Click on to complete the classification. Once you have entered the relevant information click OK to save the classification. Use to view any other […]
Creating a Shipper’s Invoice (AU)
After you have created a job, you can create a Shipper’s Invoice. Expedient allows user to create a Shipper’s Invoice from the Export Job Registration Screens. This is used in the EDN Creation of Commodity Lines process. This can be performed in 2 ways. The first method is directly from the Export Job Registration Screen. […]
Creating an ESM (AU)
Export Sub Manifest (ESM) can be created from the Consol Registration Screen via the Options Menu or by using the toolbar button in the Air and Sea Export Consol Registration screens. The ESM screen can also be accessed from Air or Sea Export Forwarding > CMR Functions > ESM Entry Screen. The ESMs can be […]
IDL Master Email Addresses
This screen stores the email addresses that receive IDL notifications from AU Customs. The screen is accessed from either Air or Sea Export Forwarding > CMR Functions > IDL Master Email Addresses The Recipient email address can be set for Department and Transport Mode i.e. Queensland Export Air and Sea IDL messages can be forwarded […]
Idle Messages (AU)
This screen display messages from AU Customs where the Customs Authority Number has been deemed idle. The IDL Message screen is accessed from Air or Sea Export Forwarding > CMR Functions > IDL View Screen Update the message from Customs with the Reason for the IDL. Field Name Description Validation Default Date This is the […]
Creating an EDN (AU)
Export Declaration Number (EDN) can be created from the Export Sea and Air Job Registration Screen via the EDN toolbar button, from the Air or Sea Export Forwarding > CMR Functions > EDN screen, or from the Pick List screen where your site uses the Bond Warehouse module. Field Name Description Validation Default EDN Entry Tab […]
Update Consol
This option, available in the Export Sea Job and Export Air Registration screen, allows the Job to be linked to a Consol or moved to an alternative Consol. Select the ALTER Consol button at the bottom of the screen to access the Consol No field and enter the Consol Number to link the job to, […]
Consol Notes
View, add and update notes for the Consol using the toolbar button Consol Notes or from the Options menu in the Consol Registration screen. A count of the Consol Notes is visible on the Consol Registration screen. Consol Notes can also be accessed from Jobs on the Consol.
Reset Options
The Reset options available in the Supplier’s Invoice screen and in the Shipper’s Invoice screen allow various information shown against the Parts in the Lines tab to be quickly updated. These options are useful where unclassified parts exist in the Invoice which have been subsequently added to the Parts Masterfile and needs to be updated to […]
Entering Customs Quantities
Customs may require additional quantities information based on the tariff. The Invoice Overview screen will indicate where additional information is required. Use the button in Update mode in the Lines tab to enter the values directly into the Customs Qty column against each invoice line Or click on the toolbar button and complete the final column […]
Missing Documents Notification
The Missing Documents Notification, available from the Notifications menu in the Job Registration screens draws information from the Document Screen which is accessible from the Options menu in the Job Registration screen. Based off the information in the Document Screen, the Missing Documents Notification prints any Document that has a required Tick and does not […]
Events
This option, available from the Toolbar and from the Options menu in Job and Consol Registration screens provides the history of the Job or Consol in date descending order. Click to manually insert new events can be added in this screen. Field Name Description Validation Default Event Type This describes the event type. Use […]
Find Jobs by Client Reference Number
The option available from the Options menu in Job Registration screens allow you to search by Client Reference Number. The client reference must have been added against a job number in the Add/View Client Reference Numbers screen. The Cust Code field is optional. If you have only the client reference number this option can be […]
Client Reference Numbers
The option Add/View Client Reference Numbers allows the addition and update of client reference numbers to a Job. This is available from the Options menu in the Job Registration screen. Any client reference numbers entered in this screen can be searched for in the option from the Options menu, Find Jobs by Client Reference Number
Job Financials
The Job Financial Screen, available from the Job Financials menu, Charges menu in Job Registration screens, allows users to view all financial transactions of a job. The screen displays Billing Information, Creditors Invoices, Direct Cheques, and Journal (Profit) information. Once you have selected a Job you will be presented with the following screen. See below: […]
Document Screen
This screen is available from the options menu in Import Job Registration. The screen allows users to select which Documents are required to complete the Job and of those documents which have been received. The Date and User fields are automatically populated with the User and today’s date when Documents are ticked as Received or […]
Copy Job
Once users have completed the Job Registration Creation process, the copy job function can be utilised. This is selected via the Options Toolbar – More Options – Copy Job. This copies all of the job information to a new Job Number, excluding any Notes, Container, Attachments, and Charges except where the Job Type is LCL/FAK […]
Attaching Documents
Expedient allows users to attach any document type including Emails via the Doc’s button on the Job Registration Screen: Once a user clicks on the Doc’s button a Windows Explorer window will display and default to the PRIVATE Directory for that Job. Documents in the PRIVATE directory are not viewable by Customers via the Web […]
Job Notes
Once you have created a job, you can add various Notes to the Job. This is available once a job is selected or created. Use the Notes toolbar button or open the Notes screen through the Job Notes/References option Notes are made up of: Job Notes – Prints on the Job Sheet, and pops up […]
Configuring Pop up Notes
Expedient allows users to configure what type of notes to pop up at a customer level. The following pop up notes can be configured via the Customer Masterfile Configuration Tab Import Job Registration: Delivery Notes – each time a user clicks on the Delivery Tab in Add/Update mode the Customer’s Delivery Notes will pop up Job […]
Forwarding Reports
There are a number of reports that can be run for Import Consols and Jobs, and Export Consols and Jobs Master Forwarding Reports This option is available within Air Import Forwarding > Freight Forwarding Reports and Sea Import Forwarding > Freight Forwarding Reports. This screen allows users to choose from a number of different reports. These reports […]