Creating an ESM (AU)

ESM Entry Tab – Entry Details Group

This is Expedient’s Internal Reference.

Mandatory

Export Consol Registration

Version of the Message that is sent to Customs. This figure only changes when the EDN message is submitted to Customs. This field is system generated and a read-only field on ADD, UPDATE and FIND Mode.

N/A

N/A

This is the Customs Reference Number that is auto-populated based on Customs Response for the ESM. Once this field is updated, the ESM/CRN field in the EDN screen is also updated against the related Job No.

N/A

N/A

Current status of the ESM.

These consist of the following ESM statuses:

• Creation
• Replacement
• Delete Lines
• Replace Header
• Withdrawal
• Interactive Change

N/A

N/A

Current status of the EDI.

These consist of the following EDI Statuses:

• Not Submitted
• *Being Submitted
• Failed
• In Progress
• Submitted
• OK with Warnings

N/A

N/A

Customs Response. This is updated based on a response from Customs to the ESM message.

N/A

N/A

This is the date that the original ESM was created. This field is system generated and is only enabled in FIND Mode.

N/A

N/A

User ID who originally submitted the ESM to Customs. Any future changes to the ESM can be viewed in the EDI History screen. This field is system generated and is only enabled in FIND Mode.

N/A

N/A

ESM Entry Tab – ESM Details Group

Master Bill for shipment. This information is retrieved from the Ocean Bill (Sea Freight) or Master Bill (Air Freight) field in the Export Consol Registration.

Mandatory

Export Consol

Country Code of the destination Port. This information is determined by the Destination Port and the Country Code Masterfile.

Mandatory

Country Code Masterfile

Total pieces against the Job No’s that are attached to the Consol which is entered in the ESM.

Conditional

Export Consol

Total number of full containers that are shown on the Job No’s that are attached to the Consol which is entered in the ESM Screen.

Conditional

Export Job Registration

Total number of empty containers that are shown on the Job No’s that are attached to the Consol which is entered in the ESM Screen.

Conditional

Export Job Registration

This is the type of Transport; A (Air) or S (Sea). This is determined when the Consol No. is entered in the ESM screen.

Mandatory

Export Consol

This information is retrieved from the ETD field in the Export Consol Registration.

Mandatory

Export Consol

C- Consolidation and S – Slot.

Mandatory

N/A

This indicates the number of jobs that have successfully been sent to Customs.

Conditional

ESM

ESM Entry Tab – Job Information Group (Double click on the line item directs the user to the Job Registration)

This is Expedient’s Internal Reference. List of Job No’s that are attached to the Consol that has been entered in the ESM Screen.

House Bill Number for shipment. This information is retrieved from the Job Information Group in the Consol.

Current EDI Status based on the EDN message that is sent to Customs.

This is the Export Declaration Number and is updated based on a successful response from Customs. This is also updated in the EDN field in the Export Job Registration.

Current Status of the EDN that is attached to the Job No.

User ID who originally submitted the EDN to Customs.

Date that the original EDN was sent to Customs.

Action Buttons

Saves each field entry.

Any changes made will not be saved.

This executes the mandatory requirements that Customs require and sends the EDN message to Customs. If the validation fails then the ESM Submission Validation will be shown with a list of errors that need to be corrected. If no errors exist then the ESM will be sent to Customs. On response from Customs an email will also be sent to the user who created the ESM, outlining the ESM details and status.

This Button directs you to the EDI History screen, to view inbound and outbound messages that relate to the ESM Screen.

The information in this screen shows a list of inbound and outbound messages, along with the user who submitted the message and access to view the raw messages.

This button will validate Customs Mandatory Requirements. It will not submit the ESM to Customs. Depending on the result, a validation window will appear which outlines the errors and warnings that have been found on the ESM. This screen can also be accessed via the Validate EDN link in the Tools Main Menu. The OK Button will be enabled if the validation is successful. The Cancel button will be enabled if the validation fails.

Main Menu – Communications

This link executes the mandatory requirements that Customs require and sends the EDN message to Customs. If the validation fails then the ESM Submission Validation will be shown with a list of errors that need to be corrected. If no errors exist then the ESM will be sent to Customs.

This link removes the Job No/EDNs that are linked to the ESM and Consol. You need to remove the lines from the ESM before you can withdraw the ESM from Customs.

The details in the ESM are changed and replaced with an ESM message automatically sent to Customs.

This link will withdraw the ESM message from Customs and automatically send a message to Customs informing them of this change to the ESM. You are not able to submit the same Consol No. after this action occurs.

This link directs you to the EDI History screen, to view inbound and outbound messages that relate to the ESM Screen. The most current message will be highlighted.

The information in this screen shows a list of inbound and outbound messages, along with the user who submitted the message and access to view the raw messages.

This link directs you to the EDI History screen, to view inbound and outbound messages that relate to the ESM Screen.

The information in this screen shows a list of inbound and outbound messages, along with the user who submitted the message and access to view the raw messages.

Main Menu – Options

List of EDNs that have been successfully sent to Customs.

This link directs the user to the CMR Notes screen. It will allow the user to view the Customs Notes that relate to the ESM that has been submitted to Customs. This screen also allows you to view the raw error message received from Customs via Options in the Main Menu.

Main Menu – Tools

This link will validate Customs Mandatory Requirements. It will not submit the ESM to Customs. Depending on the result from the validation, a window will appear which outlines the errors and warnings that have been found on the ESM.