View, add and update notes for the Consol using the toolbar button Consol Notes or from the Options menu in the Consol Registration screen. A count of the Consol Notes is visible on the Consol Registration screen. Consol Notes can also be accessed from Jobs on the Consol.
Imports
The Forwarding Module allows users to Create Consols and Jobs, create and submit AU Cargo Reporting, Outturns and Underbond Approvals.
Container Management System – Delivery and Returns
The below process diagram highlights the intended FCL Container Delivery and Return Double Clicking on a Container record on the Job Registration Screen will open up the Container Record in the Container Management screen
Vessel Arrivals
Expedient is integrated with Lloyds DCN or 1-Stop Vessel Arrivals Information. A site can only have 1 active Vessel Arrivals data source, either Lloyds DCN OR 1-Stop. Please Note: Lloyds DCN Unpacks can be used in conjunction with 1-Stop Arrivals. Once the Vessel information is loaded into Expedient it performs the following: Vessels Masterfile: Updates […]
Transhipment Report (AU)
When a Consol/Job is registered with a FCL/FCX Container and with a Vessel Name containing the word ‘Transhipment’, Expedient creates the Container Management Record and sends an instruction to 1-Stop to track this container. When 1-Stop send Expedient an “On Board Date” Event, Expedient updates the Container in Container Management with the On Board Flag, […]
Link Shipments
This option which is in the Link menu in the Import Job Registration screen appears where Order Tracking exists for the Client on the Job with either Part or Order Tracking at Shipment Header Level. Any shipments that have not already been assigned a Job for the Client are listed with the older ETA Destination at […]
Missing Documents Notification
The Missing Documents Notification, available from the Notifications menu in the Job Registration screens draws information from the Document Screen which is accessible from the Options menu in the Job Registration screen. Based off the information in the Document Screen, the Missing Documents Notification prints any Document that has a required Tick and does not […]
Events
This option, available from the Toolbar and from the Options menu in Job and Consol Registration screens provides the history of the Job or Consol in date descending order. Click to manually insert new events can be added in this screen. Field Name Description Validation Default Event Type This describes the event type. Use […]
Find Jobs by Client Reference Number
The option available from the Options menu in Job Registration screens allow you to search by Client Reference Number. The client reference must have been added against a job number in the Add/View Client Reference Numbers screen. The Cust Code field is optional. If you have only the client reference number this option can be […]
Client Reference Numbers
The option Add/View Client Reference Numbers allows the addition and update of client reference numbers to a Job. This is available from the Options menu in the Job Registration screen. Any client reference numbers entered in this screen can be searched for in the option from the Options menu, Find Jobs by Client Reference Number
Job Financials
The Job Financial Screen, available from the Job Financials menu, Charges menu in Job Registration screens, allows users to view all financial transactions of a job. The screen displays Billing Information, Creditors Invoices, Direct Cheques, and Journal (Profit) information. Once you have selected a Job you will be presented with the following screen. See below: […]
FCL Time Slot Request
This option provides the ability to create a request to Transport to pick up full import containers from the terminal for delivery. The screen displays all the containers registered for the job and indicates the carrier assigned at job level or container level. This screen is found in the Options menu of the Import Job […]
Create Docs to Transport Event
When you send documents to the Carrier to arrange the delivery you can create an event in the Job. This option is found in the Options menu in the Import Job Registration screen where the Job Type is FCL or FCX. If a container exists against multiple FCX jobs in the consol the job is […]
Document Screen
This screen is available from the options menu in Import Job Registration. The screen allows users to select which Documents are required to complete the Job and of those documents which have been received. The Date and User fields are automatically populated with the User and today’s date when Documents are ticked as Received or […]
Container Search
There will be occasions whereby users will need to find a job with a specific container. From the Job Registration Screen, select Options – Find Jobs by Container. This will then pop up a screen, see below: If the container number returns more than 1 job then the Registration Screen will display (1 of […]
Copy Job
Once users have completed the Job Registration Creation process, the copy job function can be utilised. This is selected via the Options Toolbar – More Options – Copy Job. This copies all of the job information to a new Job Number, excluding any Notes, Container, Attachments, and Charges except where the Job Type is LCL/FAK […]
Proof of Delivery Upload
Expedient will load pdf Proof of Delivery (POD) from a designated folder that an external party has sent the documents to. Expedient will process the documents according to the filename and send the POD pdf to the Public Documents folder for the relevant job. Please contact Expedient Software if you would like to use this […]
Attaching Documents
Expedient allows users to attach any document type including Emails via the Doc’s button on the Job Registration Screen: Once a user clicks on the Doc’s button a Windows Explorer window will display and default to the PRIVATE Directory for that Job. Documents in the PRIVATE directory are not viewable by Customers via the Web […]
Billing Sheets
Billing Sheets are available via the Options pull down menu in the Import Job Registration screen. The Charge Codes and Descriptions are initially configured and maintained by Super Users. To Set up Charge Codes, go to Administration > Company Details > Billing Sheet Maintenance. Charge Sheets and Charge Code are set up by: Acc. Type […]
Job Sheets
Once you have completed the Job Registration Creation process, and all of the data is saved that you require, you can print the Job Sheet. This is available via Options, and a Button on the toolbar in the Job Registration screen. Job Sheets are available for Import Job Types Sea Air Parcel Post Miscellaneous Private Doc’s […]
Air Cargo Documents Available
The purpose of this screen is for Customer Services people to enter the date and time that Air Cargo documents are available to be picked up. The screen allows a print of the details for the runner to action. This screen is found within Air Import Forwarding > Documents Available. When the Air Import Job is […]
Job Notes
Once you have created a job, you can add various Notes to the Job. This is available once a job is selected or created. Use the Notes toolbar button or open the Notes screen through the Job Notes/References option Notes are made up of: Job Notes – Prints on the Job Sheet, and pops up […]
Configuring Pop up Notes
Expedient allows users to configure what type of notes to pop up at a customer level. The following pop up notes can be configured via the Customer Masterfile Configuration Tab Import Job Registration: Delivery Notes – each time a user clicks on the Delivery Tab in Add/Update mode the Customer’s Delivery Notes will pop up Job […]
Container Weight Declaration
The Container Weight Declaration is a document that states the weight of the container and its contents. This screen can be accessed via the ‘Notifications’ Menu in the Import Job Registration screen. It will pre-populate the Container Number details that have been added in the Container Details Tab for the Import Job. If the Gross Weight […]
Creating an Import Job/Customs Job
When it is time for you to create a forwarding import job or a customs job from the Main Menu select Customs Clearance/Tariff Class > Customs Job Registration, or Air Import Forwarding > Import Job Registration, or Sea Import Forwarding > Import Job Registration, or You may have a Shortcut to Import Job Registration or Customs […]
Forwarding Reports
There are a number of reports that can be run for Import Consols and Jobs, and Export Consols and Jobs Master Forwarding Reports This option is available within Air Import Forwarding > Freight Forwarding Reports and Sea Import Forwarding > Freight Forwarding Reports. This screen allows users to choose from a number of different reports. These reports […]
Documents Available Notice
The Documents Available Notice is to notify the Broker that you have Documents ready for collection. The Document is available from the Import Job Registration screen, through Notifications > Documents Available Notification. This document will list any documents that you have marked as ‘Received’ in the Documents Screen for that Job. The default recipients for the […]
Transhipment Notification
This document is available from the Sea Import Consol Registration screen, from the Print pull down menu, Print Transhipment Notification option. This option will create a separate notification for each Job on the Consol. This document will default to send to the Client Import Notification contacts if the Broker for the Job is an OWN […]
Import Manifest
The Import Manifest can be printed from the Air Import Consol Registration screen and the Sea Import Consol Registration screen from the Print pull down menu, Print Import Manifest option.
Air Cargo Availability Notification
A notice can be generated to the client advising the Air Cargo is cleared and available. This notice can be accessed from the Notifications pull down menu in the Import Job Registration screen. This screen will list all the House Bills on the Job where a Manifest Outturn has been submitted. Add notes to print […]
Arrival Notice/Delivery Order
This option is located under the Notifications pull down menu in the Import Job Registration screen. The Arrival Notice gives the option to print the charges. The Delivery Order gives the option to print the Supplier details.
Air Cargo Warehouse Release
This option provides an ‘Authority to Release’ form for selected House Bills. Printing of the House Bill is only permitted where the Customs Status is CLEAR, CLEARHRM, CONDCLEAR, SUBUBMOV or TRANSHIP. The form cannot be printed if there is no Customs Status or if the Status is HELD or UNDERBOND APPROVAL RESCINDED. This document is […]
Air Cargo Check Out
This screen logs releases of air cargo to drivers if your site stores Warehouse Bin Locations and your site does not use Scanners. This screen is available from Air Import Forwarding > Air Cargo Reporting > Check Out Field Name Description Validation Default House Bill Enter the House Bill for release Mandatory Blank Customs […]
Air Cargo Reports
Alerts The following Alerts can be reported on using the menu option Air Cargo Reporting – Alerts found in Air Import Forwarding > Air Cargo Reporting Cargo Reporting Submitted but with No Customs Status Cargo Reporting Submitted with a FAILED status Cargo Reporting Submitted with a HELD status Cargo Reporting Jobs Listing Groupage not Sub/Failed […]
Underbond Request
This option is intended for use where a non-forwarder is required to move the cargo underbond. This option is available from the Import Job Registration screen, options menu where there is no Consol number for the Job.
Auto Underbond Moves
Expedient supports automated Underbond Request messaging to Customs. When Expedient receives a “SUBUBMOV” message from Customs, Expedient automatically triggers the Underbond Move message to Customs using the stored information for each Bond Premise in the Branch Masterfile.
Underbond Moves
Underbond Moves are required by Customs to inform them that you are moving the Freight under Customs Control from one Bond Store to another. Underbond moves can be created and sent to Customs using the House Underbond toolbar button in the Air Import Forwarding > Air Cargo Reporting > ACR House screen, and from the […]
Create Multiple Air Cargo Reports/Assembly Shipments
This option provides the ability to quickly create copies of the Air Cargo Report currently on the screen. This function is generally used for Assembly Shipments. This option is found within Air Import Forwarding > Air Cargo Reporting > ACR House. If the Cargo Report on the screen has already been submitted Expedient will show […]
Air Cargo House Bill Screen
Air Cargo Reports are automatically created when a Consol and Job(s) have been created (provided the Masterbill and House Bill fields have been populated). The Air Cargo Report can be found in Air Import Forwarding > Air Cargo Reporting > ACR House screen. This screen can also be accessed from the Import Job Registration screen using […]
FSU Updates
If your site has an account with CCN and the module has been activated by Expedient your site can receive Flight Status Updates from airlines that can be viewed in the Air Import Forwarding > Air Import Consol Registration screen. This module will trigger an automatic request message to CCN to track the Master Bill Number […]
Freight Return
This function allows you to return freight after check out. This screen can be found in Air Import Forwarding > Air Cargo Reporting > ACR Warehouse Bin Functions > Freight Return Click OK to save the Freight Return then click the Perform Return toolbar button to confirm the return in Expedient. The house bill with […]
Freight Move
This screen allows you to move freight from one warehouse bin location to another. This screen can be found in Air Import Forwarding > Air Cargo Reporting > ACR Warehouse Bin Functions > Freight Move Save the Freight Move then click the Perform Move toolbar button to confirm the move in Expedient. The House Bill […]
Warehouse Bin Status & Maintenance
This allows new warehouse bins at your site to be entered and updated if your site is validating bin locations. Existing bins cannot be updated or deleted if there are quantities currently in the warehouse bin. This screen is available from Air Import Forwarding > Air Cargo Reporting > ACR Warehouse Bin Functions. Click the […]
Warehouse Check Out Process
The following workflows show how Expedient determines if pieces are required to be manually checked out or not Air Cargo Warehouse with no Bin Locations Air Cargo Warehouse with Bin Locations, no Scanning Air Cargo Warehouse with Bin Locations with Scanning
House Bill Bin Location
Users are able to check the current bin location, number of pieces and the details of check in of specific house bills. There are two ways to find the current bin location. View Current Warehouse Bin Location If the House Bill is a Forwarding and/or Customs Job you can access a view of the current […]
Notice of Intent to Claim
The Notice of Intent to Claim form can be generated from the details in the Job and those provided in the Outturn screen. This option is available from the Options menu in the Air Import Forwarding > Air Cargo Reporting> Outturn/Manifest Check-in screen. Field Name Description Validation Default MAWB No This is the Master […]
Automatic Sending of Air Cargo Availability Notices
If the Brokers for the House Bills in the Outturn screen are set to receive Air Cargo Availability Notices automatically Expedient will email each contact with a notice when the Submit Outturn button is clicked. The automatic notice flag for the Broker is set in the Customer Masterfile for the Broker. Expedient will show a […]
Air Cargo Outturn and Check In
Use the toolbar button in the Air Import Consol Registration screen to access the Manifest Check-In screen. Details of short shipments or damaged/pillaged pieces for each house bill associated with the consol are entered here. Field Name Description Validation Default MAWB No This is the Master Airway Bill number Mandatory Consol Registration Document No […]
Air Cargo Reporting Overview
Creation of a Consol and related Jobs will automatically create Air Cargo House Bills provided a House Bill number and Master Bill number are provided. Any updates to the Consol are mirrored in the ACR from the Consol Registration Screen provided the Cargo Reporting has not already been submitted to Customs. If a house bill […]
SCR Exception Reports
Various reports are available to users to confirm the status and process of customs submissions. The reports can be manually generated or automatically generated depending on their relevance. Alerts The following are examples of manually generated report. These are available through Sea Import Forwarding > Sea Cargo Reporting > Sea Cargo Reporting – Alerts The report options […]
Sea Cargo House
These records will be automatically created once a Consol and Jobs have been created (provided Masterbill and House Bill fields have been populated). This screen can be accessed from Sea Import Forwarding > Sea Cargo Reporting > SCR House. This screen can also be accessed from the Sea Import Consol Registration screen using the Cargo […]