This screen is available from the options menu in Import Job Registration. The screen allows users to select which Documents are required to complete the Job and of those documents which have been received.
The Date and User fields are automatically populated with the User and today’s date when Documents are ticked as Received or comments are added.
When the final required document is ticked as received the All Docs Rec’d tickbox and Date will be populated. If another document is subsequently ticked as required the All Docs Rec’d tickbox and Date will be cleared.
The Required and Received tick boxes for the Packing Declaration will be automatically ticked if the ETA Destination date for the Job is within the validity range for the Annual Packing Declaration Documents, LAP and FAP, for your client and their Supplier.
Documents that are required and outstanding can be notified to the Client using the ‘Missing Documents’ notification from the Notifications menu.
There is also an Automated Report in the Automatic Reports Module that can be set up to remind users/customers that required documents have not yet been received. See Automatic Report Codes: MISSDOCS01, 02 and 03.
The Documents that are always required for Sea and Air jobs can be selected to always be ticked as required in the Administration>Company Details Menu>Required Docs Configuration screen. The ability for the Documents Screen to automatically pop up when Jobs are Added or Update, or for Brokerage Jobs only can also be set in this screen.