Creating a Shipper’s Invoice (AU)

After you have created a job, you can create a Shipper’s Invoice. Expedient allows user to create a Shipper’s Invoice from the Export Job Registration Screens. This is used in the EDN Creation of Commodity Lines process.

This can be performed in 2 ways. The first method is directly from the Export Job Registration Screen. From this screen ensure you have the job you want to link the Shipper’s Invoice to. Click on the Shipper’s Invoice tool bar button or use the link in the Options menu.

The screen can also be accessed from Air or Sea Export Forwarding > CMR Functions > Export Shippers Invoice

By clicking the button or typing A will place the cursor in the input screen in Add Mode.

OPlease Note: If you access this via the CMR Functions menu then you will need to input the Job Number in yourself, otherwise if this screen is accessed via the Job registration screen, the job number and associated information is automatically populated in Add Mode.

Field Name	Description	Validation	Default
Summary Tab
Job No	This is the Job Number in which you wish to create the Shipper’s Invoice for	Mandatory	Defaults from Job Registration Screen
Client	This is the client you wish to create the Shipper’s Invoice for	Mandatory	Defaults from Job Registration Screen
Invoice No	This is the Shipper’s Invoice Number. Once this is input, then the Details Tab appears, allowing you to add the Shipper Invoice lines. You can email the Shipper’s invoice using the CSV file format. To activate this, firstly go into the Customer Masterfile and find the customer you want to load the Shipper’s Invoice for. From the Options Drop down Menu, select Client Options. This will present you with the following screen: Ensure the Shipper Invoice Masterfile has been ticked. This will then allow you to email and load invoices. Email the CSV File to: shipinv@<yourdomain>.com.au To see the CSV file Specification select Help from this screen. Once this is loaded you will be able to view the Downloaded invoices by clicking the lookup within this field. NOTE: The Invoice Number cannot be amended once an EDN has been raised.	Mandatory	Blank
Goods	This is the goods that appear on the Shipper’s Invoice	N/A	Job Registration
Invoice Date	Date of the Shipper’s Invoice. This will default to ‘today’ and can be updated to the real invoice date.	Optional	Today
Packages	This is the total number of packages	N/A	Job Registration
Invoice Type	This is the Purchase Terms (INCOTERMS). Use the to search from the INCOTERMS Masterfile. An option to print the Incoterms on the Bill of Lading and Sea Waybill is provided, if this field is populated.	Mandatory	Blank
Currency	This is the currency as it appears on the Shipper’s Invoice	Mandatory (if not AUD)	Blank
Exchange Rate	This is the exchange rate used at the time of the Shipper’s Invoice received	Mandatory (if not AUD)	Blank
Freight / Insurance / Origin/ Destination	These are the charges relating to the Shipper’s Invoice	Mandatory (if not AUD)	Blank
Invoice Information
No. Inv Lines	This counts the number of Invoice lines, either entered in the Details Tab manually, or from the CSV/TXT File you have loaded via the Load File button. This is a no entry field and for display purposes only	N/A	Actual number of lines
Inv Amount	Enter the Total Invoice Dollar Amount. This must equal the Entered Amount to balance the Supplier’s Invoice	Mandatory	Blank
Entered Amount	This totals the dollar amount entered in the Details Tab. This must equal the Inv Amount. This is a no entry field and for display purposes only. If these are not equal you will receive the below message. You can still save the Supplier’s Invoice.	N/A	Actual amounts entered
Invoice Qty	Enter the Total Invoice Qty of pieces. This must equal the Entered Qty to balance the Shipper’s Invoice	Mandatory	Blank
Entered Qty	This total the qty amount entered in the Details Tab. This must equal the Invoice Qty. This is a no entry field and for display purposes only	N/A	Actual Qty’s entered
Details Tab
Part No	This is the Part Number that appears on the Invoice. This will be automatically populated if the Load File button was successful. You can also click on the button to list all Export Parts on file See below zoom screen: Select one of the parts that you want to add to the Shipper Invoice Line. OPlease Note: The Re-Query Button allows you to perform another search for any parts for that Customer (excludes the Shipper from this selection). Clicking OK will search for all parts for that Customer regardless of Shipper.	Mandatory	Blank
Quantity	This is the Quantity of the part that appears on the invoice line.	Mandatory	Blank
Amount	This is the total line amount for the part that appears on the invoice line.	Mandatory	Calculated if the Quantity and Unit Price are entered
Order No	This is the Order Number as ordered by the customer	Optional	Blank
Country	This information is pulled from the Parts Masterfile.	Mandatory	Parts Masterfile
Weight	This is the weight of the part line item	Mandatory	Blank
AHECC	This is the AHECC Code of the part	Mandatory	Parts Masterfile
TLF	This is the Export TLF for the Part Number. This is a no entry field. This information is drawn from the Parts Masterfile, Export TLF information. If the part does not have an associated Export TLF then this field will display ***** See below If the Part is unclassified you can still save the invoice. Once you have done this you can click on the Classify Button This will allow you to classify the part with the correct TLF Code.	Mandatory	Parts / TLF Masterfile

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Creating a Shipper’s Invoice (AU)