Once users have completed the Export Job Registration Creation process, and all of the data is saved that you require, users can CREATE & SUBMIT an ELECTRONIC PRE-RECEIVAL ADVICE (PRA) to the relevant Depot (via 1-Stop).
The Export Receival Advice is a detailed paper-based description of a container prepared by an exporter, forwarder, packer, or trucking company. To date the paper ERA has had to accompany the container when it is presented at the gate of a terminal for Export Receival.
Through 1-Stop, Patrick and DP World Terminals are equipped to receive an electronic ERA, known as PRA (Pre-Receival Advice) using the UN/EDIFACT-style IFTERA message. Only one Container is permitted on each IFTERA message:
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Field Name |
Description |
Validation |
Default |
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PRA Entry Tab |
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Job Number |
This is Expedient’s Internal Reference. |
Mandatory |
Job Registration |
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Tab Function after Job Number |
Providing that containers exist on the Job, a pop up window will be shown. (Screenshot Below) This window will also show you a list of containers that a PRA have already been created for that apply to the Job that you entered. You can also access this window via the Zoom on the Container field. |
Mandatory |
Job Registration |
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Booking Number |
Shipping Line Booking Reference Number. |
Mandatory |
Job Registration |
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House Bill |
House Bill Number from the Export Job Registration. |
Mandatory |
Job Registration |
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CAN |
If an ESM exists then the ESM is displayed in this field. If an EDN only exists, with no ESM, then the EDN is shown in this field. |
Mandatory |
Consol/Job |
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Electronic PRA Status |
Current Status of the PRA. This information is then reflected in the Container Details Tab of the Export Job. |
N/A |
N/A |
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Submission Date |
Date that the PRA was sent to the Terminal. |
N/A |
N/A |
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Container |
Container Number the PRA is being created for. You can input the container number in manually or you can select from a list of containers using the Zoom function. |
Mandatory |
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Type / ISO Code |
Type of container and is retrieved from the Container Details Tab in the Export Job. Use the Zoom function to search from the ISO Container Types Master File. |
Mandatory |
Job Registration |
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Container Status |
Status of the container, whether the container is Full or Empty. |
Mandatory |
Full |
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Commodity |
This is type of commodity of the container. Use the Zoom function to search from the PRA Commodity Codes Master File. Defaults to GENL. |
Mandatory |
GENL |
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Goods Description |
This is the description of the Goods within the container. |
Optional |
Blank |
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Transport Type |
Type of transport method to deliver the container to the Terminal: Truck or Rail |
Optional |
Truck |
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Truck Rego/Wagon No. |
Truck Rego No: Registration of the Truck used to deliver the container to the Terminal. Wagon No.: Wagon Number on the Train used to deliver the container to the Terminal. NOTE: You cannot search in this field, unless Rail or Road has been selected from the Transport Type, this field will then be enabled. |
Optional |
Blank |
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No. of Seal Number(s) |
Shows a list of seal numbers that have been added to the PRA – the Seal Information is shown on the Seal Details Tab. |
Mandatory |
Job Registration |
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No. of Haz Lines |
Shows a list of Hazardous Details that have been added to the PRA – this information is shown in the Hazardous Details Tab. This is mandatory if the Commodity is HAZ. |
Conditional |
N/A |
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Ctr Net Wght |
Net Weight of the container. |
Mandatory |
Job Registration |
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Ctr Tare Wght |
Weight of the Container in Kilograms. |
Mandatory |
Calculation based on Type/ISO Code |
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Ctr Gross Wght |
Container Gross Weight: Tare Weight + Cargo Weight |
Mandatory |
Calculation |
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Cargo Volume |
Volume of the Cargo in the Container. |
Mandatory |
Job Registration |
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No. Pcs |
Total Number of Pieces in the Container. |
Optional |
Job Registration |
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Vessel Code |
The Vessel that will be transporting the container from the Load Port to the Discharge Port. Use the Zoom function to search from the Vessels Master File. |
Mandatory |
Job Registration |
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Origin Port |
The Port where the Container actually originated from. Use the Zoom function to search from the ISO Port Codes Master File. |
Mandatory |
Job Registration |
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Disch Port |
The Port where the Container will be off-loaded. Use the Zoom function to search from the ISO Port Codes Master File. |
Mandatory |
Job Registration |
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Final Port |
Intended final arrival Port of the Container. Use the Zoom function to search from the ISO Port Codes Master File. |
Optional |
Job Registration |
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Load Terminal |
The Terminal Location where the container is loaded on the Vessel. Use the Zoom function to search from the PRA Terminals list. |
Mandatory |
Job Registration |
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Shipping Line |
The Shipping Line who will Transport the Container from the Loading Port to the Discharge Port. Use the Zoom function to search from the Shipping Line Master File. NOTE: This field will auto-populate if the PRA Shipping Line Code field is populated in the Customer Masterfile. |
Mandatory |
Blank |
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Origin Depot |
The Depot that the Container originated from. Use the Zoom function to search from the PRA Valid Depot List Master File. |
Optional |
Blank |
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Deliver To |
The Depot that the container will be delivered to at the Destination Port. Use the Zoom function to search from the PRA Valid Depot List Master File. |
Optional |
Blank |
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Voy ID |
The Voyage ID of the Vessel that will Transport the Container from the Load Port to the Discharge Port. Use the Zoom function to search from the Vessels Master File. |
Mandatory |
Job Registration |
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Lloyds |
The Lloyds Number of the Vessel that will Transport the Container from the Load Port to the Discharge Port. (Read Only Field) |
Mandatory |
Vessels Master File |
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Transport Comp |
The Transport Company that will be delivering the Container to the Terminal. |
Optional |
Blank |
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Transport ABN |
This is the Transport Company’s ABN that will be delivering the Container to the Terminal. |
Optional |
Blank |
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Extn. Code |
This information is retrieved from the Extn. Code field in the Export Job. (Read Only field) If this field is populated, this information will be shown in the ACCEPT and REJECT message. |
Optional |
Job Registration |
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VBS Ref |
Terminal VBS (1-Stop’s Vehicle Booking System) Booking Number. |
Optional |
Blank |
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VBS Date |
Terminal VBS (1-Stop’s Vehicle Booking System) Booking Date. |
Optional |
Blank |
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Container Details Tab |
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Operating Reefer? |
If the ISO/Type Code is a Reefer then this field becomes enabled. The user can then select whether the reefer is turned on or off by selecting YES or NO. |
Conditional |
Blank |
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Temperature |
If the Reefer is turned on, then this is the temperature that the Container is set too. |
Conditional |
Blank |
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Vent |
Airflow Value of the Container. |
Optional |
Blank |
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Humidity |
Humidity within the Container. |
Optional |
Blank |
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Over Height |
Value required for Out of Gauge Cargo. Over Height Measurement. This is the Cargo dimension exceeding a standard container. (cm) |
Conditional |
Blank |
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Over Length Front |
Value required for Out of Gauge Cargo. Over Length Front measurement. This is the Cargo dimension exceeding a standard container. (cm) |
Conditional |
Blank |
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Over Width Left |
Value required for Out of Gauge Cargo. Over Width Left measurement. This is the Cargo dimension exceeding a standard container. (cm) |
Conditional |
Blank |
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Over Length Back |
Value required for Out of Gauge Cargo. Over Length Back measurement. This is the Cargo dimension exceeding a standard container. (cm) |
Conditional |
Blank |
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Over Width Right |
Value required for Out of Gauge Cargo. Over Width Right measurement. This is the Cargo dimension exceeding a standard container. (cm) |
Conditional |
Blank |
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Slot |
This is the allocated slot on the vessel. |
Optional |
Blank |
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DPI Number |
AQIS Seal Number. |
Optional |
Blank |
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Package Name |
Name of the Person who packed the goods into the Container. |
Optional |
Blank |
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Packed Location |
Location where the goods were packed. |
Optional |
Blank |
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Comments |
Additional comments for the Container. |
Optional |
Blank |
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Berth No. |
Location at the Terminal where the Vessel is positioned. |
Optional |
Blank |
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Date Packed |
Date that the goods were packed into the Container. |
Optional |
Blank |
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Date Signed |
Date of Signature. |
Optional |
Blank |
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Inland Departure |
This is the Train/Truck Departure Date and Time from the inland location to the Terminal. |
Optional |
Blank |
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Inland Arrival |
This is the Train / Truck Arrival Date and Time from the inland location to the Terminal. |
Optional |
Blank |
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Clip On |
This describes the Clip-on unit number or flat rack identifier. (Not required for Tynes or Forked support) |
Optional |
Blank |
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Hazardous Details |
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Line |
Line Number (This value is only shown if the line item is populated) |
N/A |
N/A |
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DG Class |
This is the Class of the Dangerous Goods. Use the Zoom function to access the list of valid Dangerous Goods Classes. |
Mandatory |
Blank |
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UNDG No. |
This four digit number assigned by the United Nations committee on the Transport of Dangerous Goods. |
Mandatory |
Blank |
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IMDG Code Page |
International Maritime Dangerous Goods Code is an international guideline for the safe transport of dangerous goods by Sea. |
Optional |
Blank |
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IMDG Code Version |
Version of the International Maritime Dangerous Goods Code. |
Optional |
Blank |
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Flashpoint (CEL) |
This is the Flash Point Temperature for flammable liquids. |
Conditional |
Blank |
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Packing Group |
Danger Level: 1 – Great Danger 2 – Medium Danger 3 – Minor Danger |
Conditional |
Blank |
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Weight (Kg) |
Weight of the Hazardous Goods in Kilograms. |
Mandatory |
Blank |
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Hazard Technical Description |
This is the Technical Name of the Hazardous goods. |
Mandatory |
Blank |
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Hazardous Contact Name |
This is the Contact Person for the Hazardous Goods. |
Mandatory |
Blank |
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Contact Telephone Number |
This is the Contact Person’s Phone Number for the Hazardous Goods. |
Mandatory |
Blank |
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Seal Details Tab |
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Line |
Line Number (This value is only shown if the line item is populated – Max. 7 lines per Container) |
N/A |
N/A |
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Seal Number |
Seal Number that is used to secure the goods in the Container. |
Mandatory |
Job Registration |
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Seal Party Code |
The code of the party that sealed the container. Use the Zoom function to access the list of PRA Sealing Parties. It defaults to SH if the Seal Details are retrieved from the Export Job, otherwise the field will be blank until the Seal Number is entered manually. |
Mandatory |
SH |
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Seal Party Description |
The description of the party that sealed the container. This is auto-populated when the Seal Party Code is selected. |
Mandatory |
Shipper |
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Seal Condition |
The condition of the Seal that is used on the container. Drop Down List: OK and Damaged It default to OK if the Seal Details are retrieved from the Export Job, otherwise the field will be blank until the Seal Number is entered manually. |
Mandatory |
OK |
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Action Buttons |
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Submit PRA |
This executes the mandatory requirements that the Terminal require and sends the PRA message to the Terminal (via 1-Stop). If the validation fails then the PRA Submission Validation will be shown a list of errors that need to be corrected. If no errors exist then the PRA will be sent to the Terminal. On response from the Terminal an email will also be sent to the user who created the PRA, outlining the PRA details and status. This link can also be accessed via the Submit PRA link in the Communication Main Menu. |
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Validate PRA |
This button will validate the Terminals mandatory requirements. It will not submit the PRA to the Terminal. Depending on the result from the validation, a window will appear which outlines the errors that have been found on the PRA. This screen can also be accessed via the Validate PRA link in the Options Main Menu. The OK button will be enabled if the validation is successful. The Cancel Button will be enabled if validation has failed.
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PRA History |
This button directs the user to the EDI History screen, to view the outbound message and its details. (Options: View Raw Message) This link can also be accessed via the PRA History link in the Communication Main Menu. |
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Export Receival Advice |
This will allow the user to print a hard copy of the PRA details. This screen can also be accessed via the Export Receival Advice link in the Options Main Menu. |
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Communication |
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Cancel PRA |
You can only cancel the PRA after a response has been received from the Terminal. The status of the PRA will then be changed from ACCEPTED to BEING SUBMITTED. |
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