Creating an EDN (AU)

EDN Entry Tab – Entry Details Group

This is Expedient’s Internal Reference.

Mandatory

Job Registration

This is the Export Declaration Number and is updated based on a successful response from Customs. This is also updated in the EDN field in the Export Job Registration.

N/A

N/A

This is the Customs Authority Number and is updated on a successful response from Customs for the ESM. NOTE: This information is also shown on the ESM screen.

N/A

N/A

Current status of the EDN.

• These consist of the following statuses:
• Create
• Replace
• Withdrawn

N/A

N/A

Current status of the EDI.

These consist of the following Customs statuses:

• Not Submitted
• *Being Submitted
• Failed
• In Progress
• Submitted
• OK with Warnings

N/A

N/A

Customs Response. This is updated based on a response from Customs to the EDN message.

N/A

N/A

This is the date of the original EDN created. This field is system generated and is only enabled in FIND Mode.

N/A

N/A

User ID who originally submitted the EDN to Customs. Any future changes to the EDN can be viewed in the EDI History screen. This field is system generated and is only enabled in FIND Mode.

N/A

N/A

Version of the Message that is sent to Customs. This figure only changes when the EDN message is submitted to Customs. This field is system generated and disabled in ADD and UPDATE Mode.

N/A

N/A

EDN Entry Tab – Job Customs Information Group

Master Bill for shipment. This information is retrieved from the Master Bill field in the Export Job Registration.

Mandatory

Job Registration

House Bill Number for shipment. This information is retrieved from the House Bill field in the Export Job Registration.

Mandatory

Job Registration

This is the company that is shipping the cargo. This information is retrieved from the Shipper field in the Export Job Registration. You can also access the (Zoom Function) to search from the Client Masterfile.

Mandatory

Job Registration

Account Business Number for the Shipper. This information is retrieved from the ABN field in the Client Masterfile.

Mandatory

Customer Masterfile

The name of the Consignee that the cargo will be delivered too. This information is retrieved from the Consignee Name field in the Export Job Registration.

Mandatory

Job Registration

This is the City of the Consignee that the cargo will be delivered too. This information is retrieved from the Consignee City field in the Export Job Registration.

Mandatory

Job Registration

Mandatory

Job Registration

This is the Total number of Containers for the shipment. This information is retrieved from the Container fields in the Export Job Registration.

Mandatory

Job Registration

This is the total number of Pieces for the shipment. This information is retrieved from the No. Pcs field in the Export Job Registration.

Mandatory

Job Registration

Mandatory

N/A

This is the type of Transport; Air or Sea. This is determined when the Job No. is entered in the EDN screen.

Mandatory

Job Registration

This indicates whether the Export Declaration is to be confirmed. If a declaration has been marked as a confirming export, this field can later be changed to C (confirmed).

Mandatory

Non-Confirming

Indicates whether the goods in the entire consignment covered by the export declaration are subject to Excise or Customs Duty; No or Yes.

Mandatory

No

This drop down list Indicates who the owner of the goods are; Owner or Agent.

Mandatory

Agent

EDN Entry Tab – Shipping & Port Information Group

This port code indicates where the container will be loaded from.

Mandatory

Job Registration

Final destination port where the container will discharge.

Mandatory

Job Registration

Country Code of the destination Port. This information is determined by the Destination Port and the Country Code Masterfile.

Mandatory

Country Code Masterfile

This is the date that the container will leave the port of origin. This information is retrieved from the ETD field in the Export Job Registration.

Mandatory

Job Registration

EDN Entry Tab – Invoice Information Group

This is the Invoice Currency Code. Use the (Zoom Function) to search from the Currency Masterfile. This is automatically populated if a Shipper’s Invoice is created for the Job No. entered.

Mandatory

Blank

This is the FOB Currency Code. Use the (Zoom Function) to search from the Currency Masterfile. This is automatically populated if a Shipper’s Invoice is created for the Job No. entered.

Mandatory

Blank

This is the Total FOB Amount and is calculated based on the values entered in the FOB Value field in the Commodity Lines tab.

Mandatory

Blank

EDN Entry Tab – Additional Information Group

A unique reference of a consignment used for identification purposes in documents and messages exchanged between parties in international trade.

Optional

Blank

This is the Vessel / Airline of the shipment.

Optional

Blank

This is the Voyage and Flight Information.

Optional

Blank

The identifier issued by Customs to an approved/licensed premise for loading/unloading of goods under Customs control until clearance is issued.

Optional

Blank

A Branch Identifier is a facility within the Client Register which enables clients to identify specific areas of their organisation in dealings with Customs. A Branch Id is always linked with the Client ID. A Branch will belong to a single client, and will be uniquely identified and associated with a name and address.

Optional

Blank

An indicator indicating whether any of the goods in the consignment covered by the export declaration are prescribed goods.

Optional

No

Commodity Lines Tab – Extra Information Group (Defaults to 3 line items)

House Bill Number for shipment. This information is shown to remind the user what House Bill they are applying the AHECC Codes against.

Mandatory

EDN

This is Expedient’s Internal Reference. This information is shown to remind the user what Job No they are applying the AHECC Codes against.

Mandatory

EDN

The line number of the AHECC Code. This will be populated once you exit the line item.

Mandatory

N/A

The Australian Harmonised Export Commodity Classification Code, as provided by the Australian Bureau of Statistics that classifies a particular type of export commodity. Use the (Zoom Function) to search for an AHECC Code that have been previously used for this Shipper. Non-expired AHECC Codes are listed.

Mandatory

Blank

This code indicates where the container will be loaded from for the Commodity Line Item. Use the (Zoom Function) This information is defined by Customs.

Mandatory

Blank

This port code indicates the country where the container will be loaded from for the Commodity Line Item. This information is retrieved from the Country Code Masterfile.

Conditional

Blank

This is the Net Quantity of the Commodity Line. This field can be auto-populated if the Shipper’s Invoice is raised against the Job No.

Mandatory

Blank

This field is not labelled. It is positioned on the right hand side of the Net Quantity field. This field is auto-populated once the AHECC Code is entered. Information is retrieved from the Export TLF Masterfile.

Mandatory

Export TLF Masterfile

This is the Gross Weight of the Commodity Line. This field can be auto-populated if the Shipper’s Invoice is raised against the Job No.

Mandatory

Blank

This is the Gross Weight Type of the Commodity Line. Kilograms, Grams, Tons. This is populated when the Gross Weight value is entered.

Mandatory

Blank

This is the FOB Value of the Commodity Line. This is auto-populated if the Shipper’s Invoice is raised against the Job No.

Mandatory

Blank

This is the Description of the AHECC Code. This information is retrieved from the Export TLF Masterfile.

Mandatory

Export TLF Masterfile

Temporary Import Number. The Identifier of a Customs Document that represents a declaration to Customs by a Party concerning Goods that may cross the Australian border.

Optional

Blank

Commodity Lines Tab – Code Information Group

Allows users to enter Permit Codes against each line item. In UPDATE or ADD Mode, select the line item and then enter in the Code in the Permit Table.

Optional

Blank

Allows users to enter any Assay Codes against each line item. In UPDATE or ADD Mode, select the line item and then enter in the Code in the Assay Table

Optional

Blank

Action Buttons

Saves each field entry.

Any changes made will not be saved.

This button will add a line item above or below existing AHECC Codes, depending on what AHECC Code has been selected.

This button will add an AHECC Code line item to the end of the existing AHECC Codes that have been created.

This button will remove an AHECC Code line item. Select the line item and then press the Delete button.

The AHECC Button allows users to view and select from a list of AHECC Codes.

This is used in conjunction with the Shipper’s Invoice. If a Shipper’s Invoice exists and the Job is added in the EDN screen, then it will populate the AHECC Code details in the each line item, whether it is consolidated or not-consolidated.

If the user has made a mistake and would like to re-load the data from the Shipper’s Invoice, then they can use the Repost Button to re-load the AHECC Codes.

ADD Mode – The Repost Button is only visible when the Job No has been entered.

UPDATE Mode – The Repost Button is enabled in this mode.

This executes the mandatory requirements that Customs require and sends the EDN message to Customs. If the validation fails then the EDN Submission Validation will be shown with a list of errors that need to be corrected. If no errors exist then the EDN will be sent to Customs. On response from Customs an email will also be sent to the user who created the EDN, outlining the EDN details and status.

This Button directs you to the EDI History screen, to view inbound and outbound messages that relate to the EDN Screen.

The information in this screen shows a list of inbound and outbound messages, along with the user who submitted the message and access to view the raw messages.

This button will validate Customs Mandatory Requirements. It will not submit the EDN to Customs. Depending on the result from the validation, a window will appear which outlines the errors and warnings that have been found on the EDN. This screen can also be accessed via the Validate EDN link in the Tools Main Menu. The OK Button will be enabled if the validation is successful. The Cancel Button will be enabled if validation has failed.

This will direct the user to the Shipper’s Invoice screen. If an invoice exists then it will be shown. If one does not exist then the Shipper’s Invoice screen will have blank fields. This screen can also be accessed via the Shipper’s Invoice link in the Options Main Menu.

Main Menu – Communications

This link executes the mandatory requirements that Customs require and sends the EDN message to Customs. If the validation fails then the EDN Submission Validation will be shown with a list of errors that need to be corrected. If no errors exist then the EDN will be sent to Customs.

This link will withdraw the EDN message from Customs and automatically send a message to Customs informing them of this change to the EDN. You are not able to submit the same Job No. after this action occurs.

This link directs you to the EDI History screen, to view inbound and outbound messages that relate to the EDN Screen. The most current message will be highlighted.

The information in this screen shows a list of inbound and outbound messages, along with the user who submitted the message and access to view the raw messages.

This link directs you to the EDI History screen, to view inbound and outbound messages that relate to the EDN Screen.

The information in this screen shows a list of inbound and outbound messages, along with the user who submitted the message and access to view the raw messages.

Main Menu – Options 

This link allows the user to manually update the ESM/CRN field in the EDN screen. When this link is pressed, it will automatically place the cursor in the ESM/CRN field. You will not be able to edit other fields in the EDN Screen.

This link directs the user to the CMR Notes screen. It will allow the user to view the Customs Notes that relate to the EDN that has been submitted to Customs. This screen also allows you to view the raw error message received from Customs via Options in the Main Menu.

This link allows the user to print the lodgement form and will show the details that have been entered in the EDN.

This link will direct the user to the Shipper’s Invoice screen. If an invoice exists then it will be shown. If one does not exist then the Shipper’s Invoice screen will have blank fields.

Main Menu – Tools 

This link will validate Customs Mandatory Requirements. It will not submit the EDN to Customs. Depending on the result from the validation, a window will appear which outlines the errors and warnings that have been found on the EDN.