Creating an Export Sea Job

Job Details Tab

This is party that has requested the shipment of goods.

OPlease Note: if The Customer’s Credit Limit has been exceeded OR the Credit Limit is less than 0 in the Customer Masterfile, an additional popup message will appear informing the user that the customer has Exceeded their credit

A customer must be set to Active and have a company type of Exporter in the Customer Masterfile to create a job.

Mandatory

Blank

This is the party that will be billed for the House Bill Shipment. This is generally the shipper in the origin country that pays for the shipment.

A customer must be set to a company type of Debtor in the Customer Masterfile to be a valid entity

Mandatory (if House CCX is null)

Blank

This is the party that will be billed for the Shipment. This is generally the receiving party at the destination. Or can be the Agent overseas.

A customer must be set to a company type of Debtor in the Customer Masterfile to be a valid entity

Mandatory (if House PPD is null)

Blank

This is the Overseas Agent (Forwarder) that is organising the shipment at the destination port

Optional

Consol Registration

This is the Shipper’s Reference Number.

Optional

Blank

This is the Shipper’s Consignee at the Destination Port. The party, to whom a consignment is dispatched, is having legal title to the goods. Use the to search for Consignees already linked to the Shipper. Use the button to create a new Export Consignee or to check and update details of existing Consignees. If the Consignee already exists in the system but linked to a different shipper use the button to find the Consignee and double click so that Expedient copies the details to the new Shipper together with any Notes

Optional

Blank

This is a quick one line description of the cargo.

Mandatory

Blank

Expedient’s Internal Reference and System generated when the OK Button is selected.

Mandatory

System Generated

This is Expedient’s Internal Reference and is populated if the Job is linked to the Consol.

Optional

Consol Registration

This is the Date of Job was Registered.

Mandatory

Current Date

This is the Department in which the Job will be registered under.

Mandatory

Users Branch

This is the Ocean Bill of the Shipment.

Optional

Consol Registration

This is the House Bill number of the shipment.

Mandatory

Blank

This is the Class of the Job. Select from the following options:

FCL – Full Container Load, generally but not always indicating that goods in the container are from one seller who packed the container, going to one buyer who will unpack the container.

LCL/FAK – Less than Container Load, a small amount of cargo insufficient to on its own be economically shipped as FCL. It will be combined with other LCL cargo from other shippers going to the same destination port, into an FAK FCL.

BREAKBULK – Non-containerized cargo.

BULK CARGO – Larger Non-containerized cargo.

FCX – Full container shipments from multiple suppliers for the one consignee.

Mandatory

Blank

This is the reference for the job in your global system. This may not be relevant at your site. You can update this field if you site permits it

Optional

System Generated

This is the reference for the job in your global system. This may not be relevant at your site and this field may be hidden. You can update this field if you site permits it

Optional

System Generated

Export Declaration Number. This field allows for an Exemption Code if the shipment calls for it, or leave blank for the EDN from Customs to populate this field (see Creating EDNs)

OPlease Note: If you are adding Sub House Bills to this Job, then enter the CRN that the shipper has given you.

Optional

Customs Message

This is describes if the Ocean Bill is Prepaid or Collect

Mandatory

Blank

This is the INCO Terms for the shipments. Use the to search from the INCO Terms Masterfile.

Optional

Blank

Consignment Goods sent to be sold.

Mandatory

Blank

This is the Shipping Line carrying the cargo.

If this field is populated, then it will use this Customer Code to look up the Customer Masterfile; Shipping Line Tab to retrieve the PRA Shipping Line Code.

When creating the PRA, the PRA Shipping Line Code will auto-populate in the Shipping Line field.

Optional

Consol Registration

This is the Shipping Line’s reference number

Optional

Consol Registration

This is the Port of Loading of the vessel

Optional

Consol Registration

This is the Via Port of the vessel

Optional

Consol Registration

This is the Port in which the feeder vessel will be discharged at.

Optional

Consol Registration

This is the vessel carrying the cargo

Mandatory

Consol Registration

This is the voyage number of the vessel

Optional

First port from Vessels Masterfile

This is the code followed by the full name of the receiving Terminal or Depot for the Export. The zoom on this field will show different entities depending on the Job Class

Optional

Blank

This is the Commencement date of when Cargo can be received by the Shipping Line

Optional

Vessel Masterfile

This is the Estimate Time of Departure

Optional

Vessel Masterfile

This is the Cut Off Date of when Cargo is no longer received by the Shipping Line

Optional

Vessel Masterfile

This is the Date in which the vessel arrives at the Destination Port

Optional

Consol Registration

This is the actual weight of the cargo followed by the weight unit

Optional

Blank

This is the volume of the shipment followed by the volume unit

Optional

Blank

The number of pieces within the shipment

Mandatory

Blank

This is the number of 20 foot containers Versus the count of 20 foot containers that exist on the Job. This will appear red if this doesn’t match the entered No. 20 Foot Containers.

Optional

Blank

This is the number of 40 foot containers Versus the count of 40 foot containers that exist on the Job. This will appear red if this doesn’t match the entered No. 20 Foot Containers.

Optional

Blank

This is the date and time the Documents have been received

Optional

Today/Current Time

This is the date/time the EDI Manifest was sent

Optional

Blank

This determines whether the EDI Manifest has been sent.

Optional

Blank

Goods Tab

This is the total amount of Pieces across all containers. This prints on the first line of the details section of the Bill of Lading.

Optional

Blank

This is the goods lines. This is unlimited number of lines and is printed on the Bill of Lading.

Mandatory

Blank

This is the total Net Weight across all containers and is printed on the Bill of Lading.

Optional

Blank

This is the total Gross Weight across all containers and is printed on the Bill of Lading.

Optional

Blank

This is the Total Volume across all containers and is printed on the Bill of Lading.

Optional

Blank

Container Details Tab

Identifies the Line Number per container.

Read-Only Field.

This is the House Bill Number. It is auto-populated when adding a container number.

Mandatory

House Bill

This is the container number.

OPlease Note:

If the job is linked to a consol, the icon will display to allow users to search from the list of Containers for other jobs on the Consol.

Conditional: Mandatory for a NZ user where the job type is FCL

Blank

Container Type; FCL, LCL, Pallet, Empty, Separate.

Mandatory

Blank

Container Type; FCL, LCL, Part.

Mandatory

Blank

Number Code to describe the NZ Container Type. Use the Zoom on this field to view/select from the list.

Mandatory

Blank

The size of the container; using the ISO Container Codes. Use the Zoom on this field to view/select from the list.

Mandatory

Blank

The number on the Plastic/Metal strip that is used to seal the number after inspection.

Optional

Blank

This is the transport delivery type required for the container. Select a delivery type from the pull down list

Optional

Export Cartage Docket screen

This is the code for the Cartage company. Use the zoom to select from the available Transport suppliers. The Carrier Name will appear in the next column

Optional

Export Cartage Docket screen

This is the code for the Pick up Address for the full container from the Shipper

Optional

Export Cartage Docket screen

This is the date the container was delivered to the Export Consignee. Populating this field will create a CDD event for the container. If this is the final container to be delivered for the job a DOD event will also be created for the Job and the Delivered Date/Time will be updated in the Various Details tab.

Optional

Blank

This is the time the container was delivered to the Export Consignee

Optional

Blank

This column can be used to store Purchase Order information or other details specific to the Shipper

Optional

Blank

This column can be used to store Purchase Order information or other details specific to the Shipper

Optional

Blank

Net Weight of the Container.

Optional

Blank

This is the gross Weight of the container. Tare Weights for the container types are stored in Expedient.

Optional

Export Cartage Docket screen

Volume of the Container in Cubic Metres.

Optional

Blank

Number of pieces within the container.

Optional

Blank

This is what the cargo is packaged in. This information is retrieved from the Package Type field in the Job Details Tab on the Export Sea Job.

N/A

Package Type in Job Details Tab

Status of the PRA that has been raised against the Container.

N/A

Not Added Yet. (Populated when container entered)

Marks and Numbers Tab

These are remarks which are in relation to the Container Numbers.

Optional

Blank

Shipper/Consignee Details Tab

Shipper/Consignee for the House Bill.

Mandatory

Cust. MF/Export Consignees

Shipper/Consignee first line of Address.

Mandatory

Cust. MF/Export Consignees

Shipper/Consignee first line of Address.

Optional

Cust. MF/Export Consignees

Shipper/Consignee Location.

Mandatory

Cust. MF/Export Consignees

Shipper/Consignee Country.

Mandatory

Cust. MF/Export Consignees

Shipper/Consignee State.

Optional

Cust. MF/Export Consignees

Shipper/Consignee Post Code.

Optional

Cust. MF/Export Consignees

Shipper’s Main Contact Number.

Conditional; Mandatory if the Contact Type is selected.

Cust. MF

Action Button

If changes are made directly in the Consignee Group on the Shipper/Consignee Tab – selecting this button, will then apply them to the Consignee Details Group in the B/L Tab.

Various Information Tab

“Free Domicile” is still a widely used pricing term to describe when the shipper pays all the applicable duties and all the transportation and other charges until delivered to the buyer’s premises. The term is being replaced by Inco term “DDP – Delivered Duty Paid … named point of destination.”

Optional

Blank

Is the Drawback Required?

Optional

No

This is the Value that Customs will use to define the value of duty paid (if applicable). This is printed on the Sea Waybill and Bill of Lading.

Optional

Blank

This is the number on the Phytosanitary Certificate.

Optional

Blank

This is the date of the delivery to the Export Consignee. This date can be automatically populated by the final delivery date of the time of the last container on the Job. If the containers do not have a deliver date and time populating this information in the Various Details tab will automatically update all the containers in the Containers tab with the same delivered date/time.

Optional

Blank

This is available to store information relevant to this client and can be used in User Defined Auto Reports.

Optional

Blank

This is available to store information relevant to this client and can be used in User Defined Auto Reports.

Optional

Blank

This is available to store information relevant to this client and can be used in User Defined Auto Reports

Optional

Blank

This is the person responsible for the sales account for this client. This is automatically populated from the Debtors tab in the Customer Masterfile. Use to update the sales person.

Optional

Customer Masterfile

Bill of Lading Tab – B/L Details (Sub Tab)

This is the Pre-Carriage Location. The movement that happens before the container is loaded on the vessel. This information is printed on the Interim Receipt, B/L, Forwarding Instruction, Certificate of Origin, Dangerous Goods, 27A & 8A Invoices.

Optional

Blank

Place the receipt of the goods. This information is printed on the Interim Receipt, Bill of Lading & Forwarding Instruction.

Optional

Blank

The Port description is auto-populated based on the code entered in the Via Port code field on the Job Details Tab. The user can then amend the description and add the country if required.

N/A

Via Port (Job Details Tab)

The Port description is auto-populated based on the code entered in the Destn. Port code field on the Job Details Tab. The user can then amend the description and add the country if required.

N/A

Destination Port (Job Details Tab)

These terms are printed on the Forwarding Instruction as an indicator on what B/L to raise. The following terms are shown in the drop down list;

Copy Not Negotiable, Express Release, Original Bill, and Sea Waybill.

Optional

Blank

These terms identify the type of bill of lading that are printed on the B/L if selected. The following terms are shown in the drop down list; Copy Not Negotiable, Express Release and Original Bill.

If these H.B Terms are not selected then “ORIGINAL BILL REQUIRED” is printed on the Bill of Lading.

Optional

Blank

This identifies if the goods are hazardous cargo and printed on the Interim Receipt.

Optional

Blank

This applies to the manner and the location of the cargo delivery and receipt in a container service. Auto-populated based on the Job Class.

LCL – CFS/CFS

FCL – CY/CY

FCX – CFS/CY

NOTE: The Service Type is printed on the Bill of Lading, Forwarding Instruction and Interim Receipt.

N/A

Job Class

This value indicates the number of Originals that will be printed for the Bill of Lading and Sea Waybill.

N/A

1

This value indicates the number of Copies that will be printed for the Bill of Lading and Sea Waybill.

N/A

3

Date the Document was Issued. These details are shown on the B/L, Forwarding Instruction, Interim Receipt, Certificate of Origin, Dangerous Goods and 27A & 8A Invoices.

Optional

Blank

Place the Document was Issued. These details are shown on the B/L, Forwarding Instruction, Interim Receipt, Certificate of Origin, Dangerous Goods and 27A & 8A Invoices.

Optional

Blank

This date indicates when the container was received for the Shipment or when it was shipped on board. This depends on what is selected when printing the Forwarding Instruction or Bill of Lading.

Optional

Blank

Freight Payable Location. This is auto-populated and is determined by the MBL Prep/Collect value. This information is shown on the B/L and Forwarding Instruction.

N/A

MBL Prep/Collect

This determines where the Freight Charge is paid; Collect & Prepaid. Charge is printed on the Forwarding Instruction & Bill of Lading if selected.

Optional

Blank

This determines where the Origin Charge is paid; Collect & Prepaid. Charge is printed on the Forwarding Instruction & Bill of Lading if selected.

Optional

Blank

This determines where the Destination Charge is paid; Collect & Prepaid. Charge is printed on the Forwarding Instruction & Bill of Lading if selected.

Optional

Blank

This indicates that the contents of the container were loaded and counted by the Shipper. This information is printed on the Bill of Lading and Forwarding Instruction.

Optional

Blank

This serves as a guarantee that the goods will be paid. This information is not printed on any document. If selected, the headings on the B/L will appear depending on the values selected.

If Letter of Credit = YES or NO & Board Bills = YES, then headings do not change on the Bill of Lading.

If Letter of Credit = NO & Board Bills = No, then headings change to “Intended” on the Bill of Lading.

Optional

Blank

An Internal Reference for the Buyer. This information is printed on the 27A & 8A Invoices.

Optional

Blank

If products are manufactured in more than one country. This information is printed on the Certificate of Origin.

Optional

Blank

Address Details (Sub Tab) – Shipper, Consignee, Notify Party & Delivery Name & Address

Name of the Shipper, Consignee, Notify Party and Delivery Agent.

N/A

N/A

Address details of the Shipper, Consignee, Notify Party and Delivery Agent.

N/A

N/A

The button on the Notify Party group allows you to copy exactly the information in the Consignee fields. Any changes made in the Consignee fields can be copied to the Notify Party fields using this button.

Special Instructions (Sub Tab)

Extra Information that is printed on the Forwarding Instruction.

Optional

Blank

Extra Information that is printed on the Interim Receipt.

Optional

Blank

Dangerous Goods (Sub Tab)

This is an emergency contact number for the Dangerous Goods. This information is printed on the Dangerous Goods Document.

Optional

Blank

Person signing the document is declaring the information on the document is true. This information is printed on the Dangerous Goods Document.

Optional

Blank

Extra Handling Information that is printed on the Dangerous Goods Document.

Optional

Blank

EDI References

This is the Reference Name used in the EDI.

Optional

Blank

This is the Reference Value used in the EDI.

Optional

Blank

The User Name who entered the details in the Reference Name and Reference Value fields is auto-populated in this field.

Optional

Blank

The Date that the details in the Reference Name and Reference Value fields is auto-populated in this field.

Optional

Blank