Create Export Air Jobs – EXPEDIENT SOFTWARE

To register new house bills use in the Air Export Consol Registration screen and click , or select Air Export Job Registration from the Air Export Forwarding folder in the main menu.

To update existing House Bills use in the Consol Registration screen and click , or select Job Registration from the Air Export Forwarding module in the main menu and click . The Job Registration screen can also be accessed by double clicking on existing house bills listed in the Job Information table in the first tab on the Air Export Consol Registration screen.

In the Job Registration screen the first house bill associated with the Neutral Airway Bill will be displayed. Use to move forwards through the house bills and to move backwards through the house bills. The sequence of house bills is indicated at the bottom of the screen in brackets.

Field Name	Description	Validation	Default
Job Details Tab
Shipper	This is the shipper code and full name. This must be an exporter as defined in the Customer Masterfile	Mandatory		Consol Registration screen
House PPD	This is the bill to agent code and full name. Use to search the customer list. This must be a Debtor as defined in the Customer Masterfile	Conditional		Blank
House CCX	This is the clearance agent code and full name. Use to search the customer list. This must be a Debtor as defined in the Customer Masterfile	Conditional		Blank
O/S Agent	This is the overseas agent code and full name. Use to search the customer list.	Mandatory		Consol Registration screen
Shipper Ref	This is the shippers reference	Optional		Blank
Consignee	This is the Shipper’s Consignee at the Destination Port. The party, to whom a consignment is dispatched, is having legal title to the goods. Use the to search for Consignees already linked to the Shipper. Use the button to create a new Export Consignee or to check and update details of existing Consignees. If the Consignee already exists in the system but linked to a different shipper use the button to find the Consignee and double click so that Expedient copies the details to the new Shipper together with any Notes	Mandatory		Consol Registration screen if Direct Master otherwise blank
Docs Received	This is the date the documentation was received.	Optional		Today
Time	This is the time the documentation was received	Optional		Now
Extn. Code	This is the reference for the job used in your global system. This may not be relevant at your site. You can update this field if your site permits it	Optional		System Generated
Goods Desc 1	This is the short text description of the goods	Mandatory		Blank
Extn. Code 2	This is the reference for the job used in your global system. This may not be relevant at your site and this field may be hidden. You can update this field if your site permits it	Optional		System Generated
Job No	This is the reference number for the house bill	Mandatory		System generated
Consol No	This is the consol number for the Neutral Airway Bill	Mandatory		Consol Registration screen
Date Reg	This is this date of registration for the Neutral Airway Bill	Mandatory		Consol Registration screen
Department	This identifies the department producing the Neutral Airway Bill	Mandatory		Consol Registration screen
Master Bill	This is the master bill number which the house bill belongs to	Mandatory		Consol Registration screen
House Bill	This is the house bill number for the job	Mandatory		System generated
EDN	This indicates the Export Exemption Code. Use to search the Export Exemptions code list	Optional		Blank
Origin Code	This is the Origin airport. Use the to search the ISO Port Codes Masterfile.	Mandatory		Defaults to Neutral Airway Bill value
ETD 1	This is the estimated date of departure for the first flight	Mandatory		Defaults to Neutral Airway Bill value
Flight No 1	This is the first flight number. For Periodic NZ Customs Entries ‘PER AIR’ can be entered if there is no Consol	Mandatory		Defaults to Neutral Airway Bill value
Airline Code 1	This is the first airline carrier. Use the to search the Airline Masterfile.	Mandatory		Defaults to Neutral Airway Bill value
Rec. Terminal	This is the code for the Air Export Receiving Terminal. Use to search the available Terminals in the Customer Masterfiles	Optional		Defaults from Consol
Via Code 1	This is the first transit Port Code. Use to search the ISO Port Codes Masterfile.	Optional		Defaults to Neutral Airway Bill value
ETD 2	This is the estimated date of departure for the second flight	Conditional		Defaults to Neutral Airway Bill value
Flight No 2	This is the second flight number	Conditional		Defaults to Neutral Airway Bill value
Airline Code 2	This is the airline for the second flight	Conditional		Defaults to Neutral Airway Bill value
Via Code 2	This is the 2nd transit Port Code. Use the to search the ISO Port Codes Masterfile.	Optional		Defaults to Neutral Airway Bill value
ETD 3	This is the estimated date of departure for the third flight	Conditional		Defaults to Neutral Airway Bill value
Flight No 3	This is the third flight number	Conditional		Defaults to Neutral Airway Bill value
Airline Code 3	This is the airline for the third flight	Conditional		Defaults to Neutral Airway Bill value
Dest. Code	This is the destination airport. Use the to search the ISO Port Codes Masterfile.	Mandatory		Defaults to Neutral Airway Bill value
ETA	This is the Estimate Time of Arrival at the final airport	Optional		Defaults to Neutral Airway Bill value
Actual Wgt	This is the actual weight for the shipment in kg	Optional		Blank
Charge Wgt	This is the chargeable weight for the shipment in kg	Optional		Blank
Decl. Value	This is the declared value for Customs	Optional		Blank
No. Pcs	This is the number of pieces	Mandatory		Blank
Volume	This is the volume in cubic metres	Optional		Blank
Dangerous Goods	This determines whether there are Dangerous Goods in this shipment.	Optional		Blank
Prepaid/Collect	This indicates the payment terms	Mandatory		Blank
Free Domicile	This indicates whether the domicile is free or not	Optional		Blank
Drawback	This indicates whether there is drawback or not	Mandatory		No
INCO	This is the purchase term. Use the to search the INCOTERMS.	Mandatory		Blank
Shipment Tab
Type	This indicates whether a whole ULD unit or loose cargo is to be shipped. Select from the drop down box	Optional		Defaults Unit if ULD is provided in Consol
ULD	This is the type of ULD. Use the to find the ULD code. The ULD type is used to find valid Export Air Rates.	Conditional. Mandatory where Type is Unit		Matches ULD type on Consol where provided
Number of Units	This is the number of ULD units	Conditional. Mandatory where line is populated		Defaults 1
Unit Charge Weight	This is the Charge Weight for the ULD type. This can be updated. The total Charge Weight in this tab should not exceed the Charge Weight for the Job	Conditional. Mandatory where Type is Unit		Default Charge Weight for Job where Type is Unit
Loose Charge Weight	This is the Charge where the Type is Loose. This can be updated. The total Charge Weight in this tab should not exceed the Charge Weight for the Job	Conditional. Mandatory where Type is Loose		Default Charge weight for the Job where Type is Unit
Goods and Special Handling Tab
Pieces	This is the number of pieces per line item	Optional		Blank
Goods	This is the longer goods description	Optional		Blank
Gross Wght	This is the gross weight for the line item in kg	Optional		Blank
SLAC	This the Shipper’s Load and Count which refers to the number of cartons on a unit or pallet which can be counted individually and separately without removing the packaging	Optional		Blank
Volume	This is the volume for the line item in cubic metres	Optional		Blank
Special Handling Instructions	This table stores the Special Handling Codes that are required for the FWB messaging and e-AWB. Use the to search to find the appropriate Code. If the following Special Handling Codes are listed the Security Declaration section will appear at the bottom of the screen – SCO, SHR, SPX	Optional		Blank
Security Declaration	More information can be entered that will be included on the Security Declaration document and within the FWB message to the airlines. Where Special Handling Instructions SCO, SHR and SPX are listed you can list Screening Methods or select an Exemption Reason. If the Screen Method ‘Other Means’ is used you must enter a description of the means used. If the Job is flagged as Dangerous Goods in the Job Details tab you must answer the question regarding Lithium Batteries. Any screening methods or exemption methods entered for the Houses on the Consol will be collated and included on the Security Declaration print and in the FWB message from the Air Export Consol Registration screen.	Optional		Blank
Consignee Details Tab
Name	This is the consignee for the house bill.	Mandatory		Blank
Address 1	This is the consignee’s first line of address	Mandatory		Blank
Address 2	This is the consignee’s first line of address	Optional		Blank
Suburb	This is the consignee’s location	Mandatory		Blank
State	This is the consignee’s state	Optional		Blank
Country	This is the consignee’s country	Mandatory		Blank
Zip	This is the consignee’s zip or postcode	Optional		Blank
Contact Details	This is the Consignee’s main contact number	Conditional: Mandatory if the contact type is selected		Blank
Shipper Details Tab
Name	This is the shipper for the house bill.	Mandatory		Customer Masterfile, Name
Address 1	This is the shipper’s first line of address	Mandatory		Customer Masterfile, Street Address
Address 2	This is the shipper’s first line of address	Optional		Customer Masterfile, Street Address
Suburb	This is the shipper’s location	Mandatory		Customer Masterfile, Street Address
State	This is the shipper’s state	Optional		Customer Masterfile, Street Address
Country	This is the shipper’s country	Mandatory		Customer Masterfile, Billing Address
Zip	This is the shipper’s zip or postcode	Optional		Customer Masterfile, Street Address
Contact Details	This is the shipper’s main contact number	Conditional: Mandatory if the contact type is selected		Customer Masterfile, Phone
Additional Information
Handling Information	This is the handling information for the house bill	Optional		Blank
Execution Information	This is the additional execution information which prints on the House Air Way Bill	Optional		Blank
Executed Date	This is the date of execution of the house bill	Optional		Today
Place	This is the place of execution of the house bill	Optional		Branch location
Name	This is the shipper for the house bill.	Mandatory		Customer Masterfile, Name
Sales Person	This is the person responsible for the sales account for this client. This is automatically populated from the Debtor tab in the Customer Masterfile. Use to update the Sales Person	Optional		Customer Masterfile
Field 1	This is available to store information relevant to this client and can be used in User Defined Auto Reports	Optional		Blank
Field 2	This is available to store information relevant to this client and can be used in User Defined Auto Reports	Optional		Blank
Field 3	This is available to store information relevant to this client and can be used in User Defined Auto Reports	Optional		Blank

EXPEDIENT SOFTWARE

Going beyond software performance.