Billing Sheets are available via the Options pull down menu in the Import Job Registration screen. The Charge Codes and Descriptions are initially configured and maintained by Super Users. To Set up Charge Codes, go to Administration > Company Details > Billing Sheet Maintenance. Charge Sheets and Charge Code are set up by: Acc. Type […]
Job Sheets
Once you have completed the Job Registration Creation process, and all of the data is saved that you require, you can print the Job Sheet. This is available via Options, and a Button on the toolbar in the Job Registration screen. Job Sheets are available for Import Job Types Sea Air Parcel Post Miscellaneous Private Doc’s […]
Air Cargo Documents Available
The purpose of this screen is for Customer Services people to enter the date and time that Air Cargo documents are available to be picked up. The screen allows a print of the details for the runner to action. This screen is found within Air Import Forwarding > Documents Available. When the Air Import Job is […]
Job Notes
Once you have created a job, you can add various Notes to the Job. This is available once a job is selected or created. Use the Notes toolbar button or open the Notes screen through the Job Notes/References option Notes are made up of: Job Notes – Prints on the Job Sheet, and pops up […]
Automatic Delivery Date population
On the occasion where you are not performing the delivery for customers, but you want to complete the job to force a delivery date to be populated you can set the number of days after Clearance to set the delivered date and therefore close the job. This may be helpful where you KPI set up […]
Configuring Pop up Notes
Expedient allows users to configure what type of notes to pop up at a customer level. The following pop up notes can be configured via the Customer Masterfile Configuration Tab Import Job Registration: Delivery Notes – each time a user clicks on the Delivery Tab in Add/Update mode the Customer’s Delivery Notes will pop up Job […]
Container Weight Declaration
The Container Weight Declaration is a document that states the weight of the container and its contents. This screen can be accessed via the ‘Notifications’ Menu in the Import Job Registration screen. It will pre-populate the Container Number details that have been added in the Container Details Tab for the Import Job. If the Gross Weight […]
Creating an Import Job/Customs Job
When it is time for you to create a forwarding import job or a customs job from the Main Menu select Customs Clearance/Tariff Class > Customs Job Registration, or Air Import Forwarding > Import Job Registration, or Sea Import Forwarding > Import Job Registration, or You may have a Shortcut to Import Job Registration or Customs […]
Release 09/03/2015 – Order Tracking – EDI Order tracking improvements
This release provides improvements to the EDI Order Tracking module: Provides more EDI Order Tracking configuration to improve load and update rules Expands the ability to cancel EDI Orders and EDI Order Lines Improves consolidated Confirmation emails to Customers Provides an option to Make Live multiple validated EDI Orders Improve the EDI Order Tracking interface […]
Job Registration, Suppliers Invoice and Customs Entry Overview
Forwarding Reports
There are a number of reports that can be run for Import Consols and Jobs, and Export Consols and Jobs Master Forwarding Reports This option is available within Air Import Forwarding > Freight Forwarding Reports and Sea Import Forwarding > Freight Forwarding Reports. This screen allows users to choose from a number of different reports. These reports […]
Documents Available Notice
The Documents Available Notice is to notify the Broker that you have Documents ready for collection. The Document is available from the Import Job Registration screen, through Notifications > Documents Available Notification. This document will list any documents that you have marked as ‘Received’ in the Documents Screen for that Job. The default recipients for the […]
Transhipment Notification
This document is available from the Sea Import Consol Registration screen, from the Print pull down menu, Print Transhipment Notification option. This option will create a separate notification for each Job on the Consol. This document will default to send to the Client Import Notification contacts if the Broker for the Job is an OWN […]
Import Manifest
The Import Manifest can be printed from the Air Import Consol Registration screen and the Sea Import Consol Registration screen from the Print pull down menu, Print Import Manifest option.
Release 09/03/16 – AU Customs – Owner EFT DAFF payment
This release provides the ability to determine if the DAFF payment should default to Owner EFT or Broker. A new flag has been added in the Customer Masterfile, Importer tab to allow the Customs payment default and DAFF payment default to be set separately. This field is only visible at sites that allow DAFF payments out […]
Air Cargo Availability Notification
A notice can be generated to the client advising the Air Cargo is cleared and available. This notice can be accessed from the Notifications pull down menu in the Import Job Registration screen. This screen will list all the House Bills on the Job where a Manifest Outturn has been submitted. Add notes to print […]
Arrival Notice/Delivery Order
This option is located under the Notifications pull down menu in the Import Job Registration screen. The Arrival Notice gives the option to print the charges. The Delivery Order gives the option to print the Supplier details.
Air Cargo Warehouse Release
This option provides an ‘Authority to Release’ form for selected House Bills. Printing of the House Bill is only permitted where the Customs Status is CLEAR, CLEARHRM, CONDCLEAR, SUBUBMOV or TRANSHIP. The form cannot be printed if there is no Customs Status or if the Status is HELD or UNDERBOND APPROVAL RESCINDED. This document is […]
Air Cargo Check Out
This screen logs releases of air cargo to drivers if your site stores Warehouse Bin Locations and your site does not use Scanners. This screen is available from Air Import Forwarding > Air Cargo Reporting > Check Out Field Name Description Validation Default House Bill Enter the House Bill for release Mandatory Blank Customs […]
Air Cargo Reports
Alerts The following Alerts can be reported on using the menu option Air Cargo Reporting – Alerts found in Air Import Forwarding > Air Cargo Reporting Cargo Reporting Submitted but with No Customs Status Cargo Reporting Submitted with a FAILED status Cargo Reporting Submitted with a HELD status Cargo Reporting Jobs Listing Groupage not Sub/Failed […]
Block printing of Air Cargo Delivery Dockets
Expedient will allow you to create a block on printing an Air Cargo Delivery Docket and store the reason for doing so. Go to Air Import Forwarding > Air Cargo Reporting >Delivery Blocking – House Bill Field Name Description Validation Default House Bill Enter the House Bill to be blocked Mandatory Blank Blocked? This […]
Underbond Request
This option is intended for use where a non-forwarder is required to move the cargo underbond. This option is available from the Import Job Registration screen, options menu where there is no Consol number for the Job.
Auto Underbond Moves
Expedient supports automated Underbond Request messaging to Customs. When Expedient receives a “SUBUBMOV” message from Customs, Expedient automatically triggers the Underbond Move message to Customs using the stored information for each Bond Premise in the Branch Masterfile.
Underbond Moves
Underbond Moves are required by Customs to inform them that you are moving the Freight under Customs Control from one Bond Store to another. Underbond moves can be created and sent to Customs using the House Underbond toolbar button in the Air Import Forwarding > Air Cargo Reporting > ACR House screen, and from the […]
Create Multiple Air Cargo Reports/Assembly Shipments
This option provides the ability to quickly create copies of the Air Cargo Report currently on the screen. This function is generally used for Assembly Shipments. This option is found within Air Import Forwarding > Air Cargo Reporting > ACR House. If the Cargo Report on the screen has already been submitted Expedient will show […]
Air Cargo House Bill Screen
Air Cargo Reports are automatically created when a Consol and Job(s) have been created (provided the Masterbill and House Bill fields have been populated). The Air Cargo Report can be found in Air Import Forwarding > Air Cargo Reporting > ACR House screen. This screen can also be accessed from the Import Job Registration screen using […]
FSU Updates
If your site has an account with CCN and the module has been activated by Expedient your site can receive Flight Status Updates from airlines that can be viewed in the Air Import Forwarding > Air Import Consol Registration screen. This module will trigger an automatic request message to CCN to track the Master Bill Number […]
Freight Return
This function allows you to return freight after check out. This screen can be found in Air Import Forwarding > Air Cargo Reporting > ACR Warehouse Bin Functions > Freight Return Click OK to save the Freight Return then click the Perform Return toolbar button to confirm the return in Expedient. The house bill with […]
Freight Move
This screen allows you to move freight from one warehouse bin location to another. This screen can be found in Air Import Forwarding > Air Cargo Reporting > ACR Warehouse Bin Functions > Freight Move Save the Freight Move then click the Perform Move toolbar button to confirm the move in Expedient. The House Bill […]
Warehouse Bin Status & Maintenance
This allows new warehouse bins at your site to be entered and updated if your site is validating bin locations. Existing bins cannot be updated or deleted if there are quantities currently in the warehouse bin. This screen is available from Air Import Forwarding > Air Cargo Reporting > ACR Warehouse Bin Functions. Click the […]
Warehouse Check Out Process
The following workflows show how Expedient determines if pieces are required to be manually checked out or not Air Cargo Warehouse with no Bin Locations Air Cargo Warehouse with Bin Locations, no Scanning Air Cargo Warehouse with Bin Locations with Scanning
House Bill Bin Location
Users are able to check the current bin location, number of pieces and the details of check in of specific house bills. There are two ways to find the current bin location. View Current Warehouse Bin Location If the House Bill is a Forwarding and/or Customs Job you can access a view of the current […]
Release 09/03/2016 – NZ Customs – House Bill removed from Containers Details tab, Import Job Screen
This release provides an update to the NZ Import Job Registration screen, Container Details tab. The House Bill column has been removed from the Container Details tab. The column is hidden by default. It can be unhidden but you will not be able to add or update the House Bill number against the Container. This […]
Release 09/03/16 – Debtors Module – Invoicing – Duty
Debtors Invoice – Duty If the EFT Receipt has not been received from Customs and the Duty Charge Code is entered in the Debtors Invoice, then the Total Amount will auto-populate based on the following conditions: Entry Status = CLEAR, ATD FINALISED or FINALISED EDI Status is not W (Withdrawn) or P (Prelodge) Owner EFT […]
Notice of Intent to Claim
The Notice of Intent to Claim form can be generated from the details in the Job and those provided in the Outturn screen. This option is available from the Options menu in the Air Import Forwarding > Air Cargo Reporting> Outturn/Manifest Check-in screen. Field Name Description Validation Default MAWB No This is the Master […]
Automatic Sending of Air Cargo Availability Notices
If the Brokers for the House Bills in the Outturn screen are set to receive Air Cargo Availability Notices automatically Expedient will email each contact with a notice when the Submit Outturn button is clicked. The automatic notice flag for the Broker is set in the Customer Masterfile for the Broker. Expedient will show a […]
Air Cargo Outturn and Check In
Use the toolbar button in the Air Import Consol Registration screen to access the Manifest Check-In screen. Details of short shipments or damaged/pillaged pieces for each house bill associated with the consol are entered here. Field Name Description Validation Default MAWB No This is the Master Airway Bill number Mandatory Consol Registration Document No […]
Air Cargo Reporting Overview
Creation of a Consol and related Jobs will automatically create Air Cargo House Bills provided a House Bill number and Master Bill number are provided. Any updates to the Consol are mirrored in the ACR from the Consol Registration Screen provided the Cargo Reporting has not already been submitted to Customs. If a house bill […]
SCR Exception Reports
Various reports are available to users to confirm the status and process of customs submissions. The reports can be manually generated or automatically generated depending on their relevance. Alerts The following are examples of manually generated report. These are available through Sea Import Forwarding > Sea Cargo Reporting > Sea Cargo Reporting – Alerts The report options […]
Sea Cargo House
These records will be automatically created once a Consol and Jobs have been created (provided Masterbill and House Bill fields have been populated). This screen can be accessed from Sea Import Forwarding > Sea Cargo Reporting > SCR House. This screen can also be accessed from the Sea Import Consol Registration screen using the Cargo […]
Submit Cargo Reports from Consol
Once the Consol and Jobs have been created in Expedient and the subsequent Cargo Reporting House Bills exist, the Consol Screen allows users to validate and submit all House Bills to Customs at one time. The Customs Cargo Report Information section on the Sea and Air Consol Registration screens provides a quick overview of the […]
Sea Cargo Reporting Overview
Creation of a Consol and related Jobs will automatically create the Sea Cargo House Bill Records provided a House Bill number and Master Bill number are provided in the Job. Any updates to Jobs are automatically mirrored in the Sea Cargo House Bill Records providing the Cargo Reporting has not already been submitted to Customs. If […]
Consol Registration
Open the Import Consol Registration screen from either Air Import Forwarding > Air Import Consol Registration or from Sea Import Forwarding > Sea Import Consol Registration. You also open the Consol Registration screen from the Import Job Registration from the Options > View Consol Registration option. By clicking the button or typing A will place […]
Overview
Expedient utilises “One Job”, using the same job number reference for both the Customs and Forwarding Services. The Job Registration Screen that appears in the Customs, Air and Sea Import Forwarding Menus is the same screen. Sea Consol, Job and Cargo Reporting Registration Process Overview of Sea Cargo Reporting workflow Air Consol, Job and […]
Shipment EDI Setup
Shipments can be uploaded to Expedient by EDI. To use this feature additional information is required in the Order Tracking > Order Tracking Parameters > Customer Parameters screen Field Name Description Validation Default Client Reference used for Inbound Shipment XML Interface This tab will appear if Order Tracking or Header Level = Shipment. (Order […]
Order EDI Setup
Orders can be uploaded to Expedient by EDI. To use this feature additional information is required in the Order Tracking > Order Tracking Parameters > Customer Parameters screen. Field Name Description Validation Default Client Reference used for Inbound Order XML Interface If the client sends Order data in a file, the file must contain a […]
CargoWise POD Load
Expedient can interface with transport companies using CargoWise so they can send POD information to populate Delivery Dates and Times and store the PDF of the POD to the Job Documents folder for FCL and FCX Import Jobs. The Customer Masterfile stores the interface details with each Carrier (refer to the Administration User Manual for […]
Cargo Office POD Load
Expedient can interface with transport companies using Cargo Office so they can send a PDF of the Proof of Delivery and Expedient will store the PDF to the Job Documents folder. The Administration > Customer Masterfile, Carrier tab stores the interface details with each Carrier. These details can only be updated if you are a Superuser. […]
Debtors Invoice EDI
Invoices can be sent to the Debtor as a CSV file which can be uploaded into the Debtor’s system. Set the Debtor to receive invoices by EDI in the Administration > Customer Masterfile Debtor tab. The toolbar button will then appear in the Debtors > Invoice screen and from the Job Invoice screen as a […]
Creditors Invoice EDI
Creditor Invoices that have been received and loaded by EDI can be viewed, updated and posted from the Creditors > EDI Creditors > EDI Creditors Invoice screen available within the EDI Creditors Invoice menu Data is loaded from the invoice file into the EDI Creditors Invoice screen following the instructions in the Administration > Customer […]