Open the Import Consol Registration screen from either Air Import Forwarding > Air Import Consol Registration or from Sea Import Forwarding > Sea Import Consol Registration.
You also open the Consol Registration screen from the Import Job Registration from the Options > View Consol Registration option.
By clicking the 
button or typing A will place the cursor in the input screen in Add Mode.
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Field Name |
Description |
Validation |
Default |
|
|
Consol No |
This is the internal unique reference given to a consolidation |
N/A |
N/A |
|
|
Department |
This is the Department that is assigned to the Consol. This is a 3 letter code e.g. VIS [Branch] [Import/Export] [Mode of Transport] The branch is based off one of 2 rules: The Branch in which is associated with the user adding the consol. OR The Responsible Office branch assigned to the customer code within the Customer Masterfile. The department code will initially default to the user’s branch, but after the customer code is entered if there is a valid Branch in the Responsible Branch field then the screen will change the department based on that value.
Please Note: Option 2 must be activated by a GMA staff Member. |
Mandatory |
User’s Branch or Customer Code Responsible Office |
|
|
Extn. Code |
This is a reference for the Consol supplied by your global system. This field can be updated if you site permits it. |
N/A |
System Generated |
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|
Bill Type |
This is the Bill of Lading Type. See below for options:
|
Mandatory |
Copy if the Consol was generated by EDI, otherwise Blank |
|
|
Job Class |
This is the Class of Shipment. See below for options. Information in this field will default to the same value when adding a job from the consol screen
|
Mandatory |
Blank |
|
|
Extn. Code |
This is a secondary reference for the Consol supplied by your global system. This may not be relevant to you and may be hidden. This field can be updated if your site permits it. |
N/A |
System Generated |
|
|
Master Bill |
This is the master bill number |
Mandatory |
Blank |
|
|
O/S Agent |
This is the O/S Agent that is exporting the consolidation. Please note: if the pop up notes configuration has been set up in the Customer Masterfile and there is information in the notes screen, then the notes will pop up automatically |
Mandatory |
Blank |
|
|
Agent Ref |
This is the O/S Agent’s Reference |
Optional |
Blank |
|
|
Shipping Co |
This is the Shipping Company |
Optional |
Blank |
|
|
Master Curr |
This is the Master Currency of the Bill |
Mandatory |
Blank |
|
|
Rate |
This is the Bank Rate of the OS Currency. |
Mandatory |
Blank |
|
|
Principal’s Agent ID |
This is the Customs ID for the Shipping Line. This is sent to Customs for Cargo Reporting Purposes. |
Mandatory |
Customer Masterfile for the Shipping Line |
|
|
Frt P/C |
Identify if the Freight is Prepaid at Origin or Collect at Destination |
Mandatory |
PREPAID |
|
|
Co-Loader |
If the shipment is being co-loaded by another forwarder |
Optional |
Blank |
|
|
Sub Master |
This is the Sub Master Bill. Expedient will show a warning message if the Sub Master number already exists for the Overseas Agent. |
Optional |
Blank |
|
|
Vessel Code |
This is the Vessel Code of the Vessel |
Optional |
Blank |
|
|
Origin Port |
This is the 5 letter ISO Origin Port Code |
Mandatory |
Blank |
|
|
Disch Port |
This is the 5 letter ISO Discharge Port Code |
Mandatory |
Same as Destination Port if the Consol was imported from EDI, otherwise Blank |
|
|
Destin Port |
This is the 5 letter ISO Destination Port Code |
Mandatory |
Defaults to match Discharge Port |
|
|
Terminal/Bond Code |
SEA Consols: This is the Terminal the vessel will arrive at. AIR: This is the Bonded Warehouse that will store the air consol on arrival. |
Optional |
Blank. Populated by 1-Stop Vessel updates |
|
|
Voyage No |
This is the Vessel Voyage ID of the Vessel |
Optional |
Blank |
|
|
Ocean Cut |
This is the Date that the Ocean Bill was cut |
Mandatory |
Blank |
|
|
ETA Disch |
This is the estimated date of vessel arrival at the Discharge Port. This is followed by the time |
Mandatory |
Same as ETA Dest if the Consol was imported from EDI, otherwise Blank |
|
|
ETA Dest |
This is the estimated date of vessel arrival at the Destination Port. This is followed by the time. This can be populated by 1-Stop and FSU messages from Airlines |
Mandatory |
Blank |
|
|
ATA Dest |
This is the actual date of vessel arrival at the Destination Port. This is followed by the time. This can be populated by 1-Stop and FSU messages from Airlines |
Optional |
Blank |
|
|
Unpack Depot |
This is the Depot where the unpacking happens |
Optional |
Blank |
|
|
EDI Rcv Date |
This is the Date that the EDI file was received. Please Note: This is only available if the Manifest EDI Module is turned on. |
Optional |
Blank |
|
|
No. Pkgs |
This is the Number of Packages across the consolidation. This will appear red if this value doesn’t total the number of packages against the jobs. |
Optional |
Blank |
|
|
Weight |
This is the Total Weight of the consolidation. This will appear red if this value doesn’t total the number of packages against the jobs. |
Mandatory |
Blank |
|
|
Volume |
This is the Total Volume of the consolidation. This will appear red if this value doesn’t total the number of packages against the jobs. |
Mandatory |
Blank |
|
|
No. 20’ |
This is the total number of 20 foot containers |
Optional |
Blank |
|
|
No. 40’ |
This is the total number of 40 foot containers |
Optional |
Blank |
|
Documents that can be generated & sent from the consol are:
- Pre Alert
- ETA Change Notification
- Arrival Notice
- Carrier Movement Advice
- Transhipment Notification (Sea Only)
- Customs Container X-ray Notification (Sea Only)
- Original Bill Lodgement (Sea only).
- Container Manifest (Sea only)
Below is the screen that you will see when generating notifications from the consol.
Pre Alert Notification
When sending the Pre Alert from the consol level, through Notifications -> Pre Alert, a screen will pop up showing the jobs attached to the consol. The Pre Alert document will always go to the consignee in each attached job, and email addresses will default from any personnel set up in the customers masterfile to receive import notifications or all documents. You have the option to untick the ‘send’ columns & send the document to yourself. If both ‘send’ & ‘send to self’ is unticked the document will not send. Where no personnel are set up in the customers masterfile, the document will default to send to you. Events will be logged on the consol and job level. The job event will also list any email addresses that the document was sent to.
ETA Change Notification
When sending the ETA Change Notification at consol level through Notifications -> ETA Change, a screen will pop up showing all jobs attached to that consol. The ETA Change document will always go to the consignee in each attached job, and email addresses will default from any personnel set up in the customers masterfile to receive import notifications or all documents. You have the option to untick the ‘send’ column & send the document to yourself. If both ‘send’ & ‘send to self’ is unticked, the document will not send. Where no personnel are set up in the customers masterfile, the document will default to send to you. Events will be logged on the consol and job level. The job event will also list any email addresses that the document was sent to.
Arrival Notice Notification
When sending the Arrival Notice notification at consol level through Notifications-> Arrival Notice, the screen will pop up showing all jobs attached to that consol. The Arrival Notice document will always go to the broker personnel set up to receive import notifications or all documents, unless the broker is your own company, then the document will default to be sent to the consignee personnel set up to receive import notifications or all documents. You have the option to change the broker code to the consignee code in this screen if you wish to send the arrival notice to the consignee instead of the broker, or untick the ‘send’ columns & tick the ‘send to self’ column, to only send the document to yourself. If both ‘send’ & ‘send to self’ is unticked, the document will not send. Where no personnel are set up in the customers masterfile, the document will default to send to you. You have the option in this screen to change the ‘Print Charges’ to Yes if you want the Arrival Notice to show any listed Freight Forwarding charges from the charges screen in the job. Events will be logged on the consol and job level. The job event will also list any email addresses that the document was sent to.
Carrier Movement Advice
The Carrier Movement Advice document can be sent from the consol level and include multiple jobs from that consol. When you select Notifications -> Carrier Movement Advice, you are able to enter the Depot & Transport details & also select the jobs from the consol that will move together between depots. By unselecting jobs in the print column will remove the jobs that are listed in the Carrier Movement Advice document when the document is generated. Events are logged at the consol level when this document is produced. The consol event will also list any email addresses that the document was sent to.
Transhipment Notification (Sea Only)
When sending the Transhipment Notification at consol level through Notifications-> Transhipment Notification, the screen will pop up showing all jobs attached to that consol. The Transhipment Notification document will always go to the broker personnel set up to receive import notifications or all documents, unless the broker is your own company, then the document will default to be sent to the consignee personnel set up to receive import notifications or all documents. You have the option to change the broker code to the consignee code in this screen if you wish to send the transhipment notification to the consignee instead of the broker, or untick the ‘send’ columns & tick the ‘send to self’ column, to only send the document to yourself. If both ‘send’ & ‘send to self’ are unticked the document will not send. Where no personnel are set up in the customers masterfile, the document will default to send to you. Events will be logged on the consol and job level. The Job event will also list any email addresses that the document was sent to.
Customs Container X-ray (Sea Only)
When sending the Customs Container X-Ray document from the consol level, through Notifications -> Customs Container X-Ray, you will be prompted to select the containers that are X-ray held, followed by another screen which will pop up showing the jobs attached to the selected containers. The Customs Container X-Ray document will always go to the consignee in each attached job, and email addresses will default from any personnel set up in the customers masterfile to receive import notifications or all documents. You have the option to untick the ‘send’ columns & send the document to yourself. If both ‘send’ & ‘send to self’ are unticked the document will not send. Where no personnel are set up in the customers masterfile, the document will default to send to you. Events will be logged on the consol and job level. The job event will also list any email addresses that the document was sent to.
Original Bill Lodgement (Sea only)
The Original Bill Lodgement Document can accompany your Original Bill of lading when you are lodging this with the carrier. The document is available from the consol toolbar, through Print -> Print Original Bill Lodgement.
Container Manifest (Sea Only)
The Container Manifest document can be used if you have multiple containers on a consol but you wish to print a manifest for only one container. When generating the container manifest document from the consol level, through Print -> Print Container Manifest, you will be prompted to select the container(s) that you want to include in the manifest. Use ‘Toggle All’ to unselect all containers & then select the container(s) that you wish to print the manifest for. Events are logged at the consol level when this document is produced. The consol event will also list any email addresses that the document was sent to.
EBACCA (NZ)
This option is available for FAK and AIR Consols only. This will option will present the user with the Electronic BACC Application screen. The MPI Account Name will be the Users Branch. The Exporter will be the Overseas Agent in the Consol and the Importer will be the Users Branch details.