Creating an Import Job/Customs Job

This is the type of Job in which you are creating. You can perform a lookup on this field by clicking:If a Job Type does not exist and you require a new one to be added, then please contact your manager or GMA Support

Mandatory

Blank

This is the Department that is assigned to the Job. This is a 3 letter code e.g. VIS

[Branch]

[Import/Export]

[Mode of Transport]

The branch is based off one of 2 rules:

The Branch in which is associated with the user adding the job.

OR

The Responsible Office branch assigned to the customer code within the Customer Masterfile. The department code will initially default to the user’s branch, but after the customer code is entered if there is a valid Branch in the Responsible Branch field then the screen will change the department based on that value.

Please Note: Option 2 must be activated by a GMA staff Member.

The Department cannot be updated if there are invoices or journals for the Job to post or that have already been posted.

Mandatory

User’s Branch or Customer Code Responsible Office

This is the House Bill of the shipment

Optional

Blank

This is the Master Bill of the shipment

Optional

Blank

This is the external reference used for this job in your global system. This may not be relevant at your site. You can update this field if you site permits it

Optional

System Generated

This is the Consignee. Once you enter data into this field, two pop-up windows will appear (if this has been activated for this customer). They are the Customs Notes and the Job Registration Notes against this Consignee. You can perform a lookup on this field by clicking:

OPlease Note: if The Customer’s Credit Limit has been exceeded OR the Credit Limit is less than 0 in the Customer Masterfile, an additional popup message will appear informing the user that the customer has Exceeded their credit

A customer must be set to Active in the Customer Masterfile to create a job and the customer must be ticked as an Importer.

Mandatory

Blank

If Business Units exist against the Cust Code, then the Business Units field will be shown.

The Zoom attached to this field directs the user to the list of Business Units that have been added to the Customer Code.

Conditional

Blank

This is the Consignee’s Reference information

Optional

Blank

This is a secondary reference used for this job in your global system. This may not be relevant at your site and this field may be hidden. You may update this field if your site permits it

Optional

System Generated

This field will only appear if the Customer has been set up as an Interstate Agent in the Customer Masterfile i.e. the Customer is acting as an agent for their customers to perform the Customs Clearance. Select the Customer’s customer. You can perform a lookup on the field by clicking .

Optional

Blank

This is the external reference for your client. This is normally provided when the job has been inserted from a global system.

N/A

Conditional on Extn. ID System Option

This is the Supplier of the goods being shipped. This is linked to the consignee. You can perform a lookup on this field by clicking:

Or you can perform a quick one letter search by typing in the first letter of the Supplier,

e.g.: D<tab> will display the look up screen with all supplier’s starting with the letter “D”

The Supplier Masterfile can be accessed to view or update information using the button. If the supplier you want is not listed because there is no existing relationship in Expedient between the client and the supplier use the button to list all suppliers regardless of client. Selecting a supplier from the ‘search all’ list will create new relationship between the selected supplier and the client.

Customs Notes and Forwarding Notes for the Supplier can be configured to appear when the Supplier Code is entered on new Jobs or when Jobs are updated

Mandatory

Blank

If the import job is for Sea freight this field will appear and it will be populated by the Shipping Company from the Consol if the job is linked to a Consol with a Shipping Line. In this scenario the field cannot be updated. If the Job is not linked to a Consol this field can be updated.

Conditional on link to Consol with a Shipping Company

Blank unless linked to a Consol with a Shipping Company

This is the job class of the shipment. Select the drop down selections. If a Job Class does not exist and you require a new one to be added, then please contact your manager or GMA Support

Optional

   Blank

This is the vessel which is carrying the shipment. You can perform a look up on this field by clicking:

This vessel information is sourced from the Vessel Masterfile which is found in the Administration Menu

Optional

Blank

This is the vessel name, and populates from the vessel code

Optional

Vessel Master File

This is the unique Lloyds ID of the Vessel

Optional

Vessels Master File

This is the voyage id of the vessel and its current voyage

Optional

Vessels Master File

This is a description of the Transhipment vessel

Optional

Blank

This is the Port of Loading of the vessel

Optional

Blank

This is the place in which the vessel is received. This is usually the same as the Load Port

Optional

Blank

This is the first port of call of the vessel.

Optional

Vessels Masterfile

This is the Port in which the feeder vessel will be discharged at.

Optional

Blank

This is the final destination of the vessel

Optional

Blank

This is the Date of Valuation or Bill Cut Date. This is used by Customs to determine the rate of duty (if applicable). This date must be provided if there are multiple Supplier Invoices in difference currencies.

Optional

Blank

This is the date in which the vessel arrives at the First Port. This is followed by the time.

Optional

First Arrival from Vessels Masterfile

This is the Estimated Date that the vessel arrives at the Discharge Port This is followed by the Time

Optional

Vessel Masterfile based on Disch Port

This is the Estimated Date that the vessel arrives at the Destination Port. This is followed by the Time. This can be populated by 1-Stop and FSU messages from Airlines

Optional

Vessel Masterfile based on Dest Port

This is the Actual Date that the vessel arrives at the Destination Port. This is followed by the Time. This can be populated by 1-Stop and FSU messages from Airlines

Optional

Vessel Masterfile based on Dest Port

This is the description of the goods being shipped. This is set to one line of goods within the Customs Module

Optional

Blank

This is the number of packages being shipped

Optional

Blank

This is the type of packages being shipped. You can perform a lookup on this field by clicking: If a Package Type does not exist and you require a new one to be added, then please contact your manager or GMA Support

Optional

Blank

This is the weight of the goods being shipped

Optional

Blank

This is the type of weight measurement.

Optional

KG

This is the Volume of the Goods

Optional

Blank

This is the type of Volume

Optional

M3

Select the drop down for these selections:

Optional

Blank

This describes whether the Freight is Prepaid or Collect

Optional

Blank

This is the Value that Customs will use to define the value of duty paid (if applicable)

Optional

Blank

This is the Currency in which the house bill has been cut under

Optional

Blank

This is the Forwarder who is managing this shipment.

OPlease Note: If the forwarder is your company and you have the Expedient Forwarding Package then ensure that this is set to OWN COMPANY in the Customer Master File.

This will ensure that when you Prepare the Charges that the Bill To will populate correctly, allowing you to Invoice the consignee.

If registering a job from the Consol Screen the Forwarder Code will default to your company branch.

Mandatory

Blank

Or Own Company Branch if registering from Consol

This is the Bond Store, Depot or Terminal which will hold freight once it has arrived. The zoom and validation on the field will look for a Bonded Warehouse, a Depot or a Terminal depending on the Job Class

Optional

Blank

This is the Customs Broker who is clearing this shipment. This can be set to default to a specific code for each customer, which will auto-populate when adding a job. This is set up in the Customer Masterfile in the Importer Tab within the Customs Broker Field:

OPlease Note: If the Broker is your company, then please make sure that this Code is set to OWN COMPANY in the Customer Master File.

This will ensure that when you Prepare the Charges that the Bill To will populate correctly, allowing you to Invoice the consignee

Mandatory

Blank

or

Customer Masterfile Importer Tab

This is the date in which the Vessel is Available

Please Note: This date will get updated from the 1-Stop process if this is null.

Optional

Blank

This is the date in which the storage commences from containers on the vessels

Please Note: This date will get updated from the 1-Stop process if this is null.

Optional

Vessel Masterfile (1-Stop)

This is the INCOTERM for the shipment. Enter the three letter code or use to select from the list.

Optional

Blank

This signifies whether the shipment contains any dangerous goods, or requires refrigeration

Optional

Blank

This is the Container Number on the Shipment.

Use theto search for containers on other shipments on the same consol as the current house bill. (Forwarding Module only)

Optional

Blank

This is the Type of Container, values include:

(F)CL ,

(L)CL,

(X)FCX

Mandatory

Blank

This is the International Standards Organisation Code for the Container type. Use the to search the ISO Type Masterfile. This will default ‘LCL’ where Type is ‘LCL’

Mandatory

Blank

This is the Seal Number of the Container Number

Optional

Blank

This is the date in which the container is de-hired

Optional

Blank

This is the date in which the container becomes available for pickup. If the Job Class is LCL this will be the LCL Available Date and can be populated from the Sea Cargo Depot – RECEIPTS screen.

Optional

Vessels Masterfile

(via 1-Stop) or Sea Cargo Depot – RECEIPTS

This is the date in which the container is delivered

Optional

Blank

This is the method in which the container is to be delivered. Select from the available list

Optional

From Client Delivery Address Details if stored, otherwise blank

This is the date in which the container commences storage charges. If the Job Class is LCL this will be the LCL Storage Start Date. This can be populated from the Sea Cargo Depot – RECEIPTS screen

Optional

Vessel Masterfile (via 1-Stop) or Sea Cargo Depot – RECEIPTS

This is the date and time in which the container is required

Optional

Blank

This is the Net Weight of the Container after any deductions

OPlease Note: Expedient stores maximum Container Tare Weights which is used to calculate the Gross Weight Value. This can be overridden by a user. See Appendix A

Optional

Net Weight plus Container Tare Weight if Type is FCL or FCX. Gross Weight = Net Weight where Type is LCL

This is the Gross Weight of the Container before any deductions. This is the Net Weight plus the Weight of the Container if the Type is FCL or FCX.

OPlease Note: Expedient stores maximum Container Tare Weights which is used to calculate the Net Weight Value. This can be overridden by a user. See Appendix A

Optional

Net Weight plus Container Tare Weight if Type is FCL or FCX. Gross Weight = Net Weight where Type is LCL

This is the Volume of the Container.

NOTE: When creating a job from the Input Shipments screen, the Volume information is carried through to this field in the Import Sea Job.

Optional

Blank

This is the number of pieces within the container

Optional

Blank

The marks and numbers used to identify the cargo, not the consignee.

Optional

Blank

This is the Date of Lodgement. If the Customs Module is active this is a no-entry field used for display purposes only. This date is populated when a user lodges this job within the Nature 10/20 screen.

Conditional on Customs Module

Nature 10/20 screen

This is the Date of Clearance. If the Customs Module is active this is a no-entry field used for display purposes only. This date is populated when Customs send back the Clearance Date as a result of the Nature 10/20 lodgement

Conditional on Customs Module

Nature 10/20 screen

This is the date in which the first delivery docket was printed. This is a no-entry field used for display purposes only. See “Printing Delivery Docket” section in this document.

N/A

Printing a delivery docket

This is the Date available from the Depot. This is updated in this screen by users

Optional

Blank

This is the Date in which delivery has taken place. This is updated in this screen by users. This can be provided by Carrier EDI and CargoWise POD Load

Optional

Blank

This is the Date the EFT was processed for Duty payable to Customs. This is a no-entry field and used for display purposes only

Optional

Blank

This is the actual date the duty was paid to Customs. This is a no-entry field and used for display purposes only

Optional

Blank

This is the date that the Job was received. This date appears where the Job was imported from EDI received from the Overseas Agent or from the Importing Forwarder

Optional

EDI

This is the current status of the job. Use to search for a status code

Optional

Blank

This is the date that the Job was sent by EDI to a Broker.

Optional

EDI

This indicates if the client requires a Landed Costing. This is automatically populated from the Importer tab in the Customer Masterfile

Optional

Customer Masterfile

This is the person responsibility for the sales account for this client. This is automatically populated from the Debtor tab in the Customer Masterfile. Use to search for a new sales person

Optional

Customer Masterfile

This is available to store information relevant to this client and can be used in User Defined Auto Reports

Optional

Blank

This is available to store information relevant to this client and can be used in User Defined Auto Reports

Optional

Blank

This is available to store information relevant to this client and can be used in User Defined Auto Reports

Optional

Blank

This is the Delivery Code of the Shipment. This information is automatically populated in Add Mode. The data based off the Clients’ Delivery Addresses found in the Customer Master File under the Administration Menu. This screen can hold multiple addresses. Ensure that one address is set as default. The DAFF classification for the delivery postcode will be displayed.

Optional

Customer Masterfile

This is an additional line of Note. Please note that the Clients’ Delivery Address Screen also has 5 lines of Special Instructions that Print on the Delivery Docket. This job note will print next to the address, that is specific to this shipment

Optional

Blank

These fields will appear if the Job is Air or LCL/FAK. These are the dimensions in Length, Width and Height of the total packages for the Job. This is followed by the units which are defaulted to match the Weight Unit e.g. If the Job is in Kilos the dimensions are assumed to be in Metres, if the job is in Pounds the dimensions are assumed to be in Ft. The units can be updated

Optional

Blank. Units default to match Job Weight Unit Type.

This field will appear if the Job is Air or LCL/FAK. This is the total volume for the job followed by the volume unit. Expedient will calculate the unit if all the dimensions are provided. The calculated volume can be updated but a change to the dimensions will re-calculate the Volume. The volume units will match the Dimensions unit. E.g. if the Dimension unit is M the volume unit will be cubic metres

Optional

Calculated from Dimensions where Dimensions are provided. Units match dimensions unit

This is the Carrier Code of the Shipment. This information is automatically populated in Add Mode if a Delivery Address exists for the Customer.

This information is based off the Clients’ Carrier found in the Customer Master File under the Administration Menu. This screen can hold different carriers for AIR/ FCL, LCL, Parcel Post. Interstate import Jobs will be allocated the FCL preferred carrier.

The DAFF classification for the postcode is displayed alongside.

Optional

Customer Masterfile

This is a Carrier Job Note, specific to this shipment

Optional

Blank

This is where the container will be returned too after it has been unpacked.

Optional

Blank

This outlines General instructions for the Carrier that will appear on the FCL Time Slot Request Report (Only CSV & XLS Format). If Carrier Instructions exist on a container level then they will override the instructions that appear in the Delivery Details tab.

Optional

Blank