Expedient TSW Import Declaration

Overview

The Expedient TSW Import Declaration is designed to replace the legacy Import Declaration submitted via B2B channel.  In the TSW Import Declaration, users are able to submit an import declaration to clear the cargo from NZCS, MPIBIO & MPIFOOD. When the import declaration is submitted, 3 responses message will be received from NZCS, MPIBOI & MPIFOOD to indicator the status of each agency.

i.e.

The example below indicates that the import declaration is cleared from MPIBIO.

Note: Under current TSW business rule, if the import declaration is submitted and held by MPIBIO and/or MPIFOOD, no further response will be received by users from MPIBIO and/or MPIFOOD if amended import declaration is submitted until the import declaration is cleared from them.

The new fields required

The following fields are new fields which may be required by TSW Import Declaration:

Header Level:

• Master Bill & House Bill
• Change Reason
• Handling Information
• MPI Account code
• Carrier Name
• Shipment Origin
• Nature of Transaction
• Location of Goods code
• Total Freight and proportioning method
• Deliver to party and address
• Delivery Notification code / name and email
• Container pack location name and address
• Supplier code/ name/address/contact
• Importer Address/Contact Person/Contact Detail
• Completion of Temporary / Sight Original TSW number
• IMO/Lloyds number
• Attachment

Line Level:

• Lot number
• Product Best Before Date
• Intended use text and code
• Hazardous Goods code
• Other classifications (i.e. Zoological/Cultivated Plants Nomenclature)
• Constituent name and quantity
• Grower name and address
• Manufacturer name and address
• Producer name and address
• Itinerary
• Identity type and number
• Product type and name
• Product characteristic type and code
• Storage, minimum and maximum temperature
• Treatment provider
• Gross weight item level
• Nett weight item level
• Region of Origin
• Shipping Marks
• Seller name and address
• Line level number and type of packaging
• Line level packaging material
• Line level packaging volume
• Royalties
• Commissions

Structure of TSW Import Declaration

When the import declaration is created, the following tabs will be available in the import declaration screen.

• Import Declaration Tab – Display declaration header information
• Containers/Pallets Tab – This tab is only available for Sea Cargo
• Invoices Tab – Display invoice header information
• Declaration Lines Tab – Display invoice lines information
• Attachments Tab – To attach documents on the message

New feature in TSW Import Declaration

Consolidated Status

Consolidated status is the status set by Expedient for users’ ease of reference. It combines all statuses from different agencies.

• Cleared – When Clear status is received from all agencies.
• Held – When Held status is received from any agency, but no Error/Cancelled status is received from any agency.
• Error – When Error status is received from any agency.
• Cancelled – When cancellation request is sent and approved by NZCS.

Declaration Type

There are 3 kinds of declaration type users are able to select from Expedient TSW Import Declaration.

• Normal – The option is only available when supplier invoice is created. Users are not allowed to amend declaration line details from import declaration directly. It needs to be updated via supplier invoice screen.
• Express – This option is available when supplier invoice is not used/created. This option allows users to update the import declaration lines directly in the Import Declaration Screen.
• Multi-job – Multi-Job option would allow users to combine multiple jobs and submit one import declaration.

Multi-Job Entry

If Declaration Type is selected as “Multi-job” (Supplier invoice must be created for Multi-job function), a screen as below will pop up with a list of job numbers which match the job selection criteria. Only the available Job numbers will be able to select.

Message Type

The message type dropdown box will be available for users to select in message type. IPI Import Declaration is the new import declaration message to replace eBACCa and this message will only be transmitted to MPIBIO & MPIFOOD, not NZCS.

Consolidation Type

The Consolidation type will have 3 options for users to select.

• Supplier Part Number – The invoice line in supplier invoice screen with same part number will be combined into an entry line in import declaration.
• TLF – The invoice line in supplier invoice screen with same TLF will be combined into an entry line in import declaration
• Not Consolidated – The invoice line in supplier invoice screen will appear as an entry line in Import Declaration.

Transaction Type

The transaction type has two options as below.

• Original – All new import declaration should use this option. When an import declaration is created, Expedient will default the transaction type = Original unless changed by users.
• Completion – The option is used to complete Sight Entry or Temporary Entry submitted previously.

Queue Date

The Queue Date allows user to set tomorrow onwards to submit an Import Declaration automatically.

Override

When Override is set as “Yes”, by the time when entry is submitted, the Override Processing Reason will need to fill out.

Duty, Tax & Fees

Itemised Duty, tax and fees will be available at both declaration level and line level.

Header level

Line value

Charges

The following charges are available to enter in to Import declaration.

• The charge can be entered as % or monetary amount.
• Apportion By is available for users to apportion charged by value, volume and weight.
• Charge entered in this section are the charge which is applicable to all invoice or invoice line and has not been included into any invoice yet.
• Consolidated Charges will consolidate the charge amount registered at different level together.
• Declared Charges are the charges which will be reported to customs.
  • Freight Cost = OFT + FIFT (Oversea Freight + Foreign Inland Freight)
  • Insurance = ONS
  • Commission = CMO + CMB (Other Commission + Buying Commission)
  • Royalty = ROY

Attachment

The attachment function allows user to attach files in Job>documents and send to TSW.

Toolbar Button

Parties

1. Parties registered across the import declaration will be available in this toolbar. If it’s in update mode, users are able to override the default data.

Currencies

2. Currencies used across the import declaration will be available in this toolbar. If it’s in update mode, users are able to override the default data.

Validate

3. Validate toolbar will provide error/warning message to users before submission.

Re-prepare

4. Re-prepare function will allow user to re-set the value in the field to default value. This function is similar to re-post in legacy import declaration. Only uneditable fields in IM1 are allowed to be reprepared. e. container type will be populated from job when the declaration is created, but it will not be able to reprepared, as the field is editable field and it allows users to edit directly in import declaration.

Note: The legacy re-prepare function to re-calculate the entry is not existing anymore in TSW Import Declaration, as the system will do calculation automatically when the new import declaration is saved.