Expedient TSW Export Declaration

Overview

The Expedient TSW Export Declaration is designed to replace the legacy Export Declaration submitted via B2B channel.  In the TSW Export Declaration, users are able to submit an Export declaration to clear the cargo from NZCS. MPIBIO & MPIFOOD will not respond to this message.

i.e.

The example below indicates that the Export declaration is cleared from NZCS.

The new fields required

The following fields are new fields which may be required by TSW Export Declaration:

Header Level:

• Master Bill & House Bill
• Change Reason
• Handling Information
• Carrier Name
• Nature of Transaction
• Location of Goods code
• Deliver to party and address
• Delivery Notification code and name
• Importer Address
• Sealing Party
• Invoice number and date
• Attachment

Line Level:

• Hazardous Goods code
• Other classifications (i.e. Zoological/Cultivated Plants Nomenclature)
• Grower name and address
• Manufacturer name and address
• Producer name and address
• Identity type and number
• Product type and name
• Storage, minimum and maximum temperature
• Container number
• Gross weight item level
• Nett weight item level
• Shipping Marks
• Line level number and type of packaging
• Line level packaging material
• Line level packaging volume

Structure of TSW Export Declaration

When the Export declaration is created, the following tabs will be available in the Export declaration screen.

• Export Declaration Tab – Display declaration header information
• Containers/Pallets Tab – This tab is only available for Sea Cargo
• Invoices Tab – Display invoice header information
• Declaration Lines Tab – Display invoice lines information
• Attachments Tab – To attach documents on the message

New feature in TSW Export Declaration

Consolidated Status

Consolidated status is the status set by Expedient for users’ ease of reference. It combines all statuses from different agencies.

• Cleared – When Clear status is received from all agencies.
• Held – When Held status is received from any agency, but no Error/Cancelled status is received from any agency.
• Error – When Error status is received from any agency.
• Cancelled – When cancellation request is sent and approved by NZCS.

Declaration Type

There are 3 kinds of declaration type users are able to select from Expedient TSW Export Declaration.

• Normal – The option is only available when shipper’s invoice is created. Users are not allowed to amend declaration line details from Export declaration directly. It needs to be updated via shipper invoice screen.
• Express – This option is available when shipper’s invoice is not used/created. This option allows users to update the Export declaration lines directly in the Export Declaration Screen.
• Multi-job – Multi-Job option would allow users to combine multiple jobs and submit one Export declaration.

Multi-Job Entry

If Declaration Type is selected as “Multi-job” (Shipper’s invoice must be created for Multi-job function), a screen as below will pop up with a list of job numbers which match with job selection criteria. Only the available Job numbers will be able to select.

Message Type

The message type dropdown box will be available for users to select in message type. Duty & Tax will be calculated only if Drawback Export Declaration is submitted.

Consolidation Type

The Consolidation type will have 3 options for users to select.

• Supplier Part Number – The invoice line in Shipper’s invoice screen with same part number will be combined into an entry line in Export declaration.
• TLF – The invoice line in shipper invoice screen with same TLF will be combined into an entry line in Export declaration
• Not Consolidated – The invoice line in shipper’s invoice screen will appear as an entry line in Export Declaration.

Transaction Type

The transaction type has two options as below.

• Original – All new Export declaration should use this option. When an Export declaration is created, Expedient will default the transaction type = Original unless changed by users.
• Completion – The option is used to complete Sight Entry or Temporary import declaration submitted previously.

Queue Date

The Queue Date allows user to set tomorrow onwards to submit an Export Declaration automatically.

Override

When Override is set as “Yes”, by the time when entry is submitted, the Override Processing Reason will need to fill out.

Duty, Tax & Fees

The duty and Tax will be calculated only for drawback Export Declaration.  Itemised Duty, tax and fees will be available at both declaration level and line level. If Standard Export declaration is submitted, only Export Fee and Total Payable Amount will display.

Standard Export Declaration

Drawback Export Declaration

Charges

The following charges are available to enter in to Export declaration.

• The charge can be entered as % or monetary amount with its currency.
• Apportion By is available for users to apportion charged by value, volume and weight.
• Charge entered in this section are the charge which is applicable to all invoice or invoice line and has not been included into any invoice yet.
• Consolidated Charges will consolidate the charge amount registered at different level together and converted to NZD.

Attachment

The attachment function allows user to attach files in Job>documents and send to TSW.

Toolbar Button

Parties

Parties registered across the Export declaration will be available in this toolbar. If it’s in update mode, users are able to override the default data.

Currency

Currencies used across the Export declaration will be available in this toolbar. If it’s in update mode, users are able to override the default data.

Validate

Validate toolbar will provide error/warning message to users before submission.

Re-prepare

Re-prepare function will allow user to re-set the value in the field to default value. This function is similar to repost in legacy Export declaration. Only uneditable fields in EX1 are allowed to be reprepared.