When you have money to pay out that is not job related, i.e. stationary, you can input the Creditors Invoice which goes directly into the General Ledger bypassing the Job Creditors process. Find this screen in Creditors > G/L Creditor Invoices
By clicking the ADD button or typing A will place the cursor in the input screen in Add Mode.
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Field Name |
Description |
Validation |
Default |
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Header |
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Invoice Date |
This is the date of the Creditors Invoice |
Mandatory |
Blank |
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Acc. Date |
This is the accounting date in which you want the Creditors invoice to fall in |
Mandatory |
Blank |
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Due Date |
This is the due date of when the invoice is due. The due date is based on the terms of the Creditor which is located in the Creditors Tab in the Customer Masterfile.
There is some validation on this date. The due date cannot take place before the invoice creation date. This can be amended by the user. |
Optional |
Invoice Date + Terms Days |
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Creditor |
This is the Creditor in which the invoice is received from Clicking on the |
Mandatory |
Blank |
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ABN |
This is the Creditors ABN Number. This is a display only field. |
N/A |
Default from Creditor |
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Invoice Number |
This is the Creditors Invoice Number |
Mandatory |
Blank |
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Reference Details |
This is the Creditors Reference Details. A short description of the payment being made. |
Optional |
Blank |
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Invoice Amount |
This is the total amount as per the Creditor’s invoice |
Mandatory |
Blank |
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Invoice Line Type |
This is the type of charge method on the invoice, Excluding GST or Including GST |
Mandatory |
Excl. GST |
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Detail |
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GL Code |
This is the Cost associated with the Creditors Invoice you are entering. Clicking on the |
Mandatory |
Null |
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Department |
This is the Department in which the payment is to be attributed |
Blank |
Null |
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Description |
This is the Cost Code Description |
N/A |
Defaults from Cost Code |
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Excl Amount |
This is the amount on the invoice line excluding the GST Amount |
N/A |
Null |
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Incl Amount |
This is the amount on the invoice line including the GST Amount |
N/A |
Null |
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GST On |
Clicking this Check box will automatically add the GST to the line items. Use this feature if the Creditors Invoice you have received excludes the GST amounts on the line items. |
Optional |
Blank |
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will bring up a lookup from the Customer Masterfile