The Customs Import Entry can be created from the Job Registration Screen (via Customs Entry Button) or via Customs Clearance/Tariff Class > Custom Import Entry. This option is also available from the Customs menu in the Job Registration screen. If the Customs Entry toolbar button is used from the Import Job Registration screen Expedient will check if an ECI Entry already exists for the Job.
Customs Entry Header Tab
|
Field Name |
Description |
Validation |
Default |
|
Entry Header |
|||
|
Job No |
This is the Job Number. This automatically populates if you have entered this screen via the Job Registration screen. If you have accessed this screen via the Customs Clearance/Tariff Class Menu then you will need to enter a valid Job Number. Once you have input a job number, the system will then search for any Supplier Invoices that exist in Customs Clearance/Tariff Class > Supplier Invoice screen for that Job Number. If found then it will load all of the Invoices for that Job Number (even multiple supplier’s). Please Note: All supplier(s) must have a valid Customs Code for the Entry Lines to be successfully loaded from The Supplier Invoice. If a Supplier Invoice has been added whilst adding the Customs Entry, click on the Repost button. This will perform another search. See button:
|
Mandatory |
Job Registration |
|
Entry Type |
This is the Nature Type. This automatically sets a value based on the Job Number that is selected. You can also click on the
|
Mandatory |
Job Registration |
|
Entry Type |
After the Nature Type has been selected. A Pop Up Message displays, see below:
Consolidated: Selecting this groups the like TLF’s, Origin and Preference onto a single line on the Customs Entry Non-Consolidated: Selecting this keeps each line separated on the Customs Entry |
Mandatory |
Consolidated |
|
Supplier Code |
This is the Customs Code of the Customer that you have clearing the goods for OPlease Note: If the Customs Code is not recognised by Customs then the Entry will not be able to be lodged from Expedient |
Mandatory |
Customer Masterfile |
|
Supplier |
This is the Supplier that is supplying the goods on the shipment that need to be cleared. You can click on the If this Supplier does not exist then you can add the Supplier from the Look up screen.
|
Mandatory |
Blank |
|
Entry Date |
This is the date the entry was Submitted |
Mandatory |
System Generated |
|
Owner Code |
This is the Customers Customs Code from the Customer Masterfile |
Mandatory |
Customer Masterfile |
|
Supplier Code |
This is the Supplier Code from the Supplier’s Masterfile |
Optional |
Supplier Masterfile |
|
Delivery Authority |
This is the Delivery Authority code. When you select the Zoom it displays a list of delivery codes. |
Optional |
Blank |
|
Disc Port |
This is the Discharge Port from the Job Registration screen. The port will be updated when the job registration screen is updated except where the Entry has Submission Status ‘Being Submitted’ or where the Entry screen is in Update mode for the Job. If the entry has been submitted, the status is changed as follows:
|
N/A |
From Job Registration |
|
Weight |
This is the weight from the Job Registration screen. The weight will be updated when the job registration screen is updated except where the Entry has Submission Status ‘Being Submitted’ or where the Entry screen is in Update mode for the Job. If the entry has been submitted, the status is changed as follows:
|
N/A |
From Job Registration |
|
Header Codes |
This defines whether the entry contains any permit authorities or Other Information Codes |
Mandatory |
Blank |
|
Controlled Area |
This is the customs controlled area code |
Optional |
Blank |
|
Value Custom NZD |
This the Invoice Total of the Goods |
Optional |
Blank |
|
FOB Freight |
This is the Value of the good Free on Board |
Optional |
Blank |
|
FOB Insurance |
This is the total amount of Marine Insurance. Enter a flat value or a percentage value. |
Optional |
Blank |
to display the following Nature Types:
Customs Entry Lines Tab
Below are the Lines of the Customs Entry Screen:
|
Field Name |
Description |
Validation |
Default |
|
Entry Lines |
|||
|
# |
This indicates how the Customs Entry has been consolidated. |
N/A |
System Generated |
|
Tariff |
The eight-digit tariff classification applicable to the goods being entered |
Mandatory |
TLF Masterfile from Part |
|
Qty |
This is the Quantity of the Parts on the Supplier Invoice |
Conditional |
Supplier Invoice |
|
Uq |
This is the Unit Quantity of the Quantity for Customs purposes. |
Conditional |
Supplier Invoice |
|
SQty |
This is the Supplementary Quantity of the Parts on the Supplier Invoice. This Code is used to indicate that there are additional Levies required to be paid for the commodity. |
Optional |
Supplier Invoice |
|
SUq |
This is the Supplementary Unit Quantity of the Supplementary Quantity for Customs purposes. |
Conditional |
Supplier Invoice |
|
Price |
This is the Price of the Parts on the Supplier Invoice |
Optional |
Supplier Invoice |
|
TLF |
This is TLF linked to the Supplier Invoice Part. This record is used to fill the Tariff Header detail for the line. |
Conditional |
TLF Masterfile from Part |
|
Levy1 |
This is the First Levy Code for the Tariff line. This Code is used to indicate that there are additional Levies required to be paid for the commodity. |
Optional |
TLF Masterfile from Part |
|
Levy2 |
Second Levy Code for the Tariff line. This Code is used to indicate that there are additional Levies required to be paid for the commodity. |
Optional |
TLF Masterfile from Part |
|
Exp |
This is the country of export |
Optional |
TLF Masterfile from Part |
|
Org |
This is the Country of Origin |
Mandatory |
Supplier’s Masterfile |
|
Rel |
Relationship between the Client / Supplier |
Mandatory |
|
|
Prf |
This is the Preference indicator |
Mandatory |
Blank |
|
Concession |
Enter a concession if applicable |
Optional |
|
|
Codes |
This indicates that there are additional Codes applicable to the Tariff line. Set this to Yes if you require entering Authorities, Prohibited Good details, or Other Information codes for Customs. |
Conditional |
TLF Masterfile from Part |
Customs Entry Submission Process
Prepare Entry
This option prepares the Entry for submission to Customs and required to be run prior to the Customs Entry print process.
Items include:
- Validation that Mandatory fields are entered.
- Validation that the Date of Discharge is not more than 90 days before date of Lodgement
- Validation that the TLFs are valid
- Tariff Duties / Levies are calculated. *
- GST is calculated.
- Validation that the exchange rate is current for the date of submission or queuing of the entry. If the exchange rates are not valid the user will be prompted to update exchange rates for all invoices associated with the entry. If selected to update the user must then re-prepare the entry and submit.
Note: The Fee is not calculated at this time. The Fees paid/payable are calculated when the Customs Entry has returned from Customs. *
* The resulting total value is displayed in the Additional Information area of the Customs Entry screen.
Prepare and Submit Entry
This option lodges the Entry with Customs. This function also is prompted on successful preparation of the Entry.
The Entry preparation process will activate in the event that the system determines the entry is not current. This is determined from the Submission status having the following values:
N – Not Submitted;
M- Successful – Modified or;
W – Awaiting – Modified
In the event the arrival date is too far in the future, as determined by Customs, this process will give the user the below options:
If the user selects “Queue”, then the below screen will display, allowing for the user to choose what day to send the Customs Entry to Customs:
A message will appear displaying the queue date based on the earliest date Customs will accept the Entry. Users can then change the Queue Date if they wish.
This system will display the date the Entry will be submitted to Customs in the Submission Status.
The Submission Status will display the Communication status to/from Customs.
Possible values are:
|
Code |
Description |
|
N |
Not Submitted |
|
B |
*Being Submitted |
|
F |
FAILED |
|
I |
FAILED Replacement |
|
S |
Successful |
|
M |
Successful – Modified |
|
P |
Prepared |
|
R |
Re-Prepared |
|
C |
Cancelled |
|
A |
Awaiting Clearance |
|
W |
Awaiting – Modified |
|
Q |
Queued – {DD/MM/YYYY} |
In addition to the Submission status there are two Customs Response Status return from Customs.
