Creditors Invoice
The following items have been added to the Creditors Invoice Screen:
- Reverse Invoice [Options Menu]
- StopPay
- Approve
Reverse Invoice
This option allows the user to reverse the Creditors Invoice.
This link is enabled under the following conditions:
- Payment Status = UNPAID
- OK to Pay = YES
- Invoice raised in Local Currency
- Invoice is not a G/L Creditor Invoice
When the Reverse link is selected, the following message is shown:
YES – The Creditors Invoice is reversed and the user is directed to the Creditors Invoice Screen. All the Charge Codes that will be credited is shown as a minus amount. You can then Post the Invoice.
NO – The message is closed and the user is directed back to the Creditors Invoice Screen.
Approve
This button will be enabled under the following conditions:
- OK to Pay is Blank OR NO
- Balance does not equal 0.00
When the Approve button is selected, the following message is shown:
YES – Changes the status of OK to Pay to Yes. The StopPay button is then enabled. The Reverse Invoice link [Options Menu] is enabled.
NO – The message is closed and the user is directed back to the Creditors Invoice Screen.
NOTE: You must approve the Creditors Invoice before it can be reversed.
StopPay
This button will be enabled under the following conditions:
- OK to Pay = YES
- Balance does not equal 0.00
When the StopPay button is selected, the following message is shown:
YES – Changes the status of OK to Pay to No. The Approve button is then enabled. The Reverse Invoice link [Options Menu] is disabled.
NO – The message is closed and the user is directed back to the Creditors Invoice Screen.
Each time the Approve and StopPay buttons are selected, it logs the first 6 entries in the Creditor Comments [Options Menu].
NOTE: Even though the first 6 records are logged, it does not stop the user from continuing to action the Approve and StopPay Buttons.
Please see below screenshot for your reference.
