Creating Parts (AU) – EXPEDIENT SOFTWARE

Manually adding Parts to the Expedient System is performed via the Parts Masterfile in the Customs folder.

Field Name	Description	Validation	Default
Client Code	This is the Customer Code. You can click on the to lookup the Customer Masterfile.	Mandatory	Blank
ABN	This is the Customer’s ABN (and CAC if entered in the Customer Masterfile). This is a no entry field and is used for display purposes only	Mandatory	Customer Masterfile
Supplier Code	This is the Supplier Code. You can click on the to lookup the Supplier Masterfile. If you wish to add parts that are available to the customer from many suppliers use ‘#DEF’ in this field. If you wish to add parts that are available for Export from the customer use ‘#EXP’ in this field	Mandatory	Blank
Last Job	This is a no entry field and used to display what Import job this part was last used against and what mode the job was.	N/A	System Generated
Supplier Part No	This is the Supplier’s Part Number	Mandatory	Blank
Last Used	This is a no entry field and used to display what date this part was last used in an Import Job	N/A	System Generated
Description	This is the text description for the part. Use the to see a list of part descriptions previously used for the client and supplier. Selecting a row in this list will set the TLF for the Part to match the selected row.	Optional	Blank
Cust TLF	This is the reference the Customer uses for the TLF	Optional	Blank
Client Part	This is the part number the client uses to reference the part	Optional	Defaults to Supplier Part Number
Import Classification
TLF	This is the Import TLF that you wish to associate with this part. Use the to select a TLF from the TLF Masterfile. All other fields in this section are populated from the selected TLF Masterfile. Use the toolbar button to access the TLF Masterfile screen.	Mandatory	Blank
Cost Price	This is the cost price stored against the part	Optional	Blank
Quantity Factor	This is the Landed Costing Volume/Weight factor for the part. Enter a value here that will be used to calculate the Customs Quantity when the Part is used in a Supplier Invoice e.g. the number of litres in a bottle, or the number of cans in a pallet	Optional	Blank
VFD	This is the Value for Duty	Optional	Blank
Classified	This is the user who classified this part for Import. This is a no entry field and used for display purposes	N/A	System Generated
On	This is the date the part was classified	N/A	System Generated
Approved	This is the user who approved this part for Import	Optional	Blank
On	This is the date the user approved this part	N/A	Today
Export Classification
Export TLF	This is the Export TLF that you wish to associate with this part. Use the to select a TLF from the Export TLF Masterfile. All other fields in this section are populated from the selected TLF Masterfile. The following fields will be populated with the information from the Export TLF Masterfile AHECC E-UQ Description TLF Approved Date Valid Export	Mandatory	Blank
Quantity Factor	This is the Volume Factor for the part. Enter a value here that will be used to calculate the Customs Quantity when the Part is used in a Shipper Invoice e.g. the number of litres in a bottle, or the number of cans in a pallet	Optional	Blank
Classified	This is the user who classified this part for Export. This is a no entry field and used for display purposes	N/A	System Generated
On	This is the date the part was classified	N/A	System Generated
Approved	This is the user who approved this part for Export	Optional	Blank
On	This is the date the user approved this part	N/A	Today

If your site stores Codes and/or CP Answers at Part level the Codes/CP Questions tab is visible.

Field Name	Description	Validation	Default
Client Code	This is the client code from the Supplier Invoice	N/A	Supplier Invoice
Supplier Code	This is the code for the Supplier	N/A	Supplier Invoice
Supplier Part No	This is the part number used by the Supplier	N/A	Supplier Invoice
Description	This is the description added in the Parts tab	N/A	Parts tab
Code Information If your site is storing Codes information in the Parts Masterfile this table is visible. Any Codes entered will be automatically added to any subsequent Supplier Invoice including this part.
Code	Use the to select a code from the list. The full text description will appear in the next column.	Optional	Blank
Data Required	Additional information may be required for the selected Code. Enter the text or use the to select a code from the list.	Conditional on the Code	Blank
Type	Additional ‘Type’ information may be required for the selected Code.	Conditional on the Code	Blank
Community Protection Questions If your site is storing answers to CP questions in the Parts Masterfile and you have security access to answer CP questions this table is visible.
#	This is the number identifying the question	N/A	Customs
Question	This is the question required to be answered by Customs	N/A	Customs
Answer	Enter the answer to the question. Select from the pull down list. This answer will be stored and automatically added to any subsequent Supplier Invoices including this part	Optional	Blank
Permit Req’d	This indicates whether a permit is required for this tariff	N/A	Customs
Permit	Enter the Permit number if required. This number will be stored and automatically added to any subsequent Supplier Invoice including this part.	Optional	Blank

EXPEDIENT SOFTWARE

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