To print a delivery docket, users must ensure the Delivery Details information is completed in the Delivery Details Tab within the Import Job Registration screen
The above Delivery Address is stored at the Job level.
Delivery Docket Workflow
Expedient follows the below process on selecting the Delivery Docket toolbar button in the AU Import Job Registrations screen
Checks on printing Delivery Dockets
Expedient can check the following information before generating the Delivery Docket if your site is configured to do this and the job follows the following rules
- Delivery Docket Block – Air Cargo Delivery Dockets cannot be printed if there is a block on the House Bill.
- Storage Start Date – if the job type is AIR and the cargo is in your own Bond Warehouse your site may be set up to check if the Storage Start Date has passed. Specific users have the opportunity to override Storage Start Date Blocks
- If your site is set up to print Delivery Dockets instead of Warehouse Releases and the job type is Air and the cargo is in your own Bond Warehouse that has Bins Expedient may be set up to check that the Customs Status is appropriate for the Delivery Type.
- Where the Delivery Type is Delivery the Delivery Docket process will only continue if the Customs Status is *CLEAR* or TRANSHIP
- Where the Delivery Type is Underbond the Delivery Docket process will only continue if the Customs Status us SUBUBMOV
- Any other Customs Status will stop the process however specific users have the opportunity to override Customs Status Blocks
- If your site is already checking Customs Status Expedient will also check that there are enough pieces in the warehouse to match the pieces required for the Delivery Docket. Specific users have the opportunity to override Number of Pieces Blocks
In the case of FCL Jobs, if a user requires the ability to store a different address for each container, they can select the container within the container details tab of the Import Job Registration screen and click on the Container Delivery Details Button at the bottom of the Screen
If Carrier Instructions are added on a container level, then this will override the Carrier Instructions that are shown in the Delivery Details Tab, when the Container Timeslot Request Report is printed.
Once the user has clicked on this button they will be able either free type the Delivery Name and Address or zoom on the Delivery to field which searches all of the Delivery Addresses for that Customer from the Customer Masterfile.
Once the user has saved the container delivery address the Containers Screen will display YES in the Alt Addr Column, and display the text “ALTERNATIVE DELIVERY ARRANGEMENTS EXISTS FOR CONTAINER” when that container is highlighted. If the user decides that they don’t wish to store a different delivery address for that container then they can click the Clear button which will remove that address and use the default address stored in the Delivery Details Tab.
Container Numbers must also be entered for Sea Freight Shipments in order to print a Delivery Docket. This is available via the Docket Button. When users select this, the below screen will appear:
This allows users to control what containers print on which docket.
OPlease Note: Users can only print one docket for ALL Containers if there are no individual container delivery addresses for the shipment. If a user selects to print one delivery docket for selected containers and both containers have the same address stored in the container details tab BUT have different Carrier/Job Notes, the system will still allow the user to print 1 docket but will only print 1 of the job notes.
The below screen allows users to input various information for the Delivery Docket for AIR, LCL/FAK and FCL Cargo.
Enter any information that is relevant to your job:
|
Field Name |
Description |
Validation |
Default |
|
|
Job No |
Enter the Job Number if using this from the Customs Clearance Menu. If you are running this program from the Registration Screen then the Job Number will be auto-populated. |
Mandatory |
Blank / Job Registration |
|
|
Delivery Type |
This shows whether the delivery is to the client or an underbond move. This impacts the check on Customs Status if your site uses this ability. This information will also print on the Delivery Docket |
Mandatory |
Delivery |
|
|
Date of Actual Delivery |
This is the date of delivery of the Goods, this is usually the same as the date you are printing the Delivery Docket. Please Note: Date of Actual Delivery Date is then populated in the Various Information Tab in the Delivery Date field and create a DOD event in the job if there is no Carrier EDI Transport Request:
|
Optional |
Blank |
|
|
Time of Actual Delivery |
This is the Time the goods are actually delivered. This is usually the same as the time you are printing the Delivery Docket. Please Note: Time of Actual Delivery is then populated in the Various Information Tab in the Delivery Time field if there is no Carrier EDI Transport Request |
Optional |
Blank |
|
|
No. Pkgs |
This is the number of packages to be delivered. This can be updated for partial deliveries. |
Optional |
Job Number of Packages |
|
|
Weight |
This is the total weight of the packages to be delivered. This can be updated for partial deliveries. |
Optional |
Job Weight |
|
|
Dimensions |
These fields will appear where the Job Type is AIR. Total Length, Width and Height of the packages to be delivered followed by units to match the Job Weight i.e. metric or imperial |
All mandatory if one dimension provided |
Blank |
|
|
Volume |
This field will appear where the Job Type is AIR. Total volume of the packages to be delivered. This can be updated. Followed by units to match the weight, i.e. metric or imperial |
Optional |
System Generated from Dimensions where they are provided |
|
|
Dehire Date |
This is the date in which the Empty Container is to be returned to the empty depot. This Date is then inserted into the Container Details tab Dehire Date field against each container |
Optional |
Blank |
|
|
Quarantine Instruction |
This is the DAFF Instructions |
Optional |
Blank |
|
|
Container Numbers |
These are the Container Numbers to be printed on the Delivery Docket from the Job. This is a no entry field and for display purposes only. |
Mandatory |
Yes |
|
|
Print Supplier Details? |
Selecting No will not print any Supplier Information on the Delivery Docket |
Mandatory |
Yes |
|
On Printing the Delivery Docket Expedient will automatically check out pieces under the following conditions:
- The Job Type is Air and,
- The Cargo is in your OWN Bond Warehouse that has Bins and,
- Your branch does not use Scanners
Expedient will remove the required pieces from Warehouse Bins alphabetically.
E.g.
The Delivery Docket is required to print 10 pieces. The house bill is stored in three bins
A1 – 3 pieces
B1 – 4 pieces
B2 – 5 pieces
Expedient will remove all pieces from A1 and B1 and leave 2 pieces in B2.
If the Delivery Docket is required to print 13 pieces and the user overrides the Number of Pieces message Bin B2 will show 0 pieces.
Expedient will create a ‘COUT’ event for the job with the number of pieces and the user who generated the delivery docket. The Check Out can be seen in Warehouse Bin Status & Maintenance.
