Expedient allows sites to import and export supplier invoices and shipper invoices between sites in different countries e.g. between Australia and New Zealand branches. This screen stores the details of the transfer of data. This screen is found in Administration > Company Details Menu > Inter Country Maintenance
Send Method – LOCAL
Send Method – FTP
Send Method – Email
|
|
Description |
Validation |
Default |
|
|
Outgoing |
||||
|
Sending Transfer Files? |
This indicates if this site is sending Invoices to another site |
Optional |
Blank |
|
|
Country |
This is the country the files will be sent too |
Mandatory if sending files |
Blank |
|
|
Send Method |
Select a method from the drop down list |
Mandatory |
Blank |
|
|
Email Address |
Enter the email address the file are sent to |
Optional |
Blank |
|
|
FTP Pickup Directory |
This is the directory where the files will be picked up from |
Optional |
Blank |
|
|
Move to Directory |
This is the local directory the files will be moved to |
Optional |
Blank |
|
|
Incoming |
||||
|
Receiving Transfer Files? |
This indicates if this site is receiving Invoices from another site |
Optional |
Blank |
|
|
Receive Method |
Select a method from the drop down list |
Mandatory if receiving files |
Blank |
|
|
Server Name |
This is the name of the server |
Optional |
Blank |
|
|
FTP Name |
This is the name of the FTP |
Optional |
Blank |
|
|
FTP Password |
This is the password for the FTP |
Optional |
Blank |
|
|
FTP Path |
This is the path for the FTP |
Optional |
Blank |
|
Overnight processes send and receive invoice files according to the set up in the screen above.
E.g. Customs Export Entries for Air and Sea Exports in AU can be sent to an NZ site. When the Australian Export Entry is submitted the Shipper Invoice is queued to be sent in the overnight process to NZ. At the NZ site the Shipper Invoice will be matched with the NZ Import House Bill number and the invoice can be located in the NZ Supplier Invoice Number look up in the Supplier Invoice screen. The Source column will show ‘C’ for transferred invoices.
Export Shipper Invoices from NZ to can be sent to AU and located in the AU Supplier Invoice screen in a similar way.