In this release, Expedient will allow users to create a downloaded supplier invoice from the Job>Order Tracking.
The function is only visible when you have a customs module subscription.
The function will be disabled unless
- The job has at least linked to one order.
- There is at least one order line for the order.
- The customer setup on Administration>Order Management is Part Level = Job
The function can be accessed via Import Job>Order Tracking>Create Downloaded Supplier Invoice
When “Create Downloaded Supplier Invoice” is clicked, a pop-up screen like below will display
You have to enter the supplier invoice number for each order. If you leave the Supplier Invoice Number blank, no downloaded invoice will be created for the order.
When the Downloaded Supplier Invoice is created, the invoice number is also visible on the import job>Order Tab.
If the balance Qty for an order line is 0 on an order, the order line will be excluded from the downloaded supplier invoice when created. A warning message below will display.
You can only assign the same supplier invoice number to a different order if the supplier name and currency is identical. An error message like below will display and the order with error will be highlighted in Red.
When the downloaded supplier invoice is created, you can view it from Customs Processing >Tools >Downloaded Supplier Invoices. The Job number will be populated as a shipment reference on the downloaded supplier invoice screen.
If a downloaded supplier invoice has been created before, a system prompt will display to confirm if you would like to update the downloaded supplier invoice. If you click “Update”, the downloaded supplier invoice for the Job will be replaced with new ones.
When “Create Downloaded Supplier Invoice” is clicked, if the downloaded supplier invoice is newly created, a Job & Order event DSIA will be updated with invoice number as event reference.
When “Create Downloaded Supplier Invoice” is clicked, if the downloaded supplier invoice exists previously, a Job & Order event DSIU will be updated with invoice number as event reference.